Public Notices, Board Meetings and Open Meeting Minutes

The GHA notices and meeting minutes . . .



Regular Meeting Board Posting - August 27, 2024 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – August 27, 2024

GHA Board of Commissioners REGULAR MEETING August 27, 2024 at 4:30 PM https://us02web.zoom.us/j/87052925858?pwd=TOIeCLarkNEH6IGevbY9dr1XeHfXTg.1 Meeting ID: 870 5292 5858 Passcode: 505270

1.	Convene
2.	Actions a. Approve July 25, 2024, Regular Board Meeting Minutes b. Accept and Authorize Submission of Quarterly Operating Statements for Quarter Ending June 30, 2024, to Executive Office of Housing and Livable Communities (EOHLC) c. Accept Monthly Financials for June 2024 d. Accept Monthly Financials for July 2024 e. Accept Monthly Payment Summary for June 2024 & July 2024 f. Accept Low Bid and Authorize Execution of Contract for EOHLC Project # 113125 – ET Sidewalk Drainage – to Taylor Davis Landscape and Construction in the amount of $50,626 g. Authorize Changes to Banking Signatories based on New Executive Director
3.	Executive Director's Reports a. Monthly Staff Report – July 2024
4.	Board Committee Reports – None
5.	Correspondence / Communication a. HUD Correspondence Regarding FY24 Section 8 Management Assessment Program (SEMAP) Deficiency
6.	Resident Update
7.	Public Comment
8.	Adjourn

Regular Meeting Board Posting - July 25, 2024 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – July 25, 2024

GHA Board of Commissioners REGULAR MEETING July 25, 2024 at 11:45 AM Oak Courts Community Building

1.	Convene
2.	Actions The Chair has determined that, should time be available between candidate interviews, items listed in Actions will be taken out of order for consideration by the Board. a. Executive Director Interviews 12:00 Marilyn Felix 1:00 Kim Hergert 2:00 Jack Redman 3:00 Tammy Bibeau b. Discussion and Vote to Select an Executive Director c. Approval of the 6/25/2024 – Regular Board Meeting Minutes d. Executive Office of Housing & Livable Communities (EOHLC) Project #113098 - ET Sidewalks – Change Order #3 e. Executive Office of Housing & Livable Communities (EOHLC) Project #113098 – ET Sidewalks, Certificate of Final Completion f. Executive Office of Housing & Livable Communities (EOHLC) Project #113103 - MAH Windows, Certificate of Substantial Completion g. Executive Office of Housing & Livable Communities (EOHLC) Project #113103 - MAH Windows, Certificate of Final Completion h. Executive Office of Housing & Livable Communities (EOHLC) Project #113121 – Elm Terrace Roofs, Certificate of Substantial Completion i. Executive Office of Housing & Livable Communities (EOHLC) Project #113121 – Elm Terrace Roofs, Certificate of Final Completion j. Interim Executive Director Contract Extension k. Tenant Account Receivables (TAR) Write-Offs
3.	Updates and Reports
4.	Resident Update
5.	Public Comment
6.	Adjourn

Regular Meeting Board Posting - June 25, 2024 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – June 25, 2024

GHA Board of Commissioners REGULAR MEETING June 25, 2024 at 4:30 PM https://us02web.zoom.us/j/86993431967?pwd=y3S5sbuL2qHlA8sh1rbLU3xtW82CQC.1 Meeting ID: 869 9343 1967 Passcode: 595950

1.	Convene
2.	Actions a. Approval of the 5/21/2024 – Regular Board Meeting Minutes b. Monthly Financials – April 2024 & May 2024 c. Payment Summary – April 2024 & May 2024 d. Monthly Staff Report – May 2024 e. Executive Office of Housing & Livable Communities (EOHLC) Project #113103 - MAH Windows, Change Request #3 and Change Request #4 f. Executive Office of Housing & Livable Communities (EOHLC) Project #113121 – Elm Terrace Roofs, Change Request #1
3.	Updates and Reports a. Modernization Report b. Executive Director's Report c. Executive Office of Housing & Livable Communities (EOHLC) Amendments to Occupancy Standards and Tenant Participation 760 CMR 6.00
4.	Resident Update
5.	Public Comment
6.	Adjourn

Regular Meeting Board Posting - May 21, 2024 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – May 21, 2024

GHA Board of Commissioners REGULAR MEETING May 21, 2024 at 4:00 PM https://us02web.zoom.us/j/89746634537?pwd=NmNiSGt5NXNpYU91SCtnLzB4ZDAzQT09 Meeting ID: 897 4663 4537 Passcode: 480022

1.	Convene
2.	Presentation by Fee Accountant on Year-End Financials, Quarterly Financials & Treasurer's Report
3.	Election/Appointment of Officers a. Chairperson/Other Open Seats b. Appointment of GHA Representative to GHAI Board
4.	Actions a. Approval of the 4/23/2024 – Regular Board Meeting Minutes b. Monthly/Year-End Financials – March 2024 c. Top 5 Salary Certification d. Payment Summary – March 2024 e. AmeriCorps – Oak Courts f. Monthly Staff Report – April 2024 g. Section 8 Management Assessment Program (SEMAP) Certification h. Authorization for Two Commissioners to Have Signatory Power on Payments & Other Banking Transactions i. Contract Extension – Interim Executive Director j. Executive Office of Housing & Livable Communities (EOHLC) Project #113103 - MAH Windows, Change Request 1-3
5.	Updates and Reports a. Modernization Report b. Executive Director's Report
6.	Resident Update
7.	Public Comment
8.	Adjourn

Regular Meeting Board Posting - April 23, 2024 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – April 23, 2024

GHA Board of Commissioners REGULAR MEETING April 23, 2024 at 4:30 PM https://us02web.zoom.us/j/89017085285?pwd=WXpRZ0xCMWI1WG9LZlJ1SGIyYU9kdz09 Meeting ID: 890 1708 5285 Passcode: 556287

1.	Convene
2.	Actions a. Approval of the 3/26/2024 – Regular Board Meeting b. Approval of 3/26/2024 – Executive Session c. Monthly Financials – March 2024 d. Payment Summary – March 2024 e. Monthly Staff Report – March 2024 f. Low Bid Approval for Executive Office of Housing & Livable Communities Project #113121 – Elm Terrace Roof Replacement (6 Roofs) g. Certificate of Substantial Completion for Executive Office of Housing & Livable Communities Project #113128 – Elm Terrace Emergency Pipe Repair h. Certificate of Final Completion for Executive Office of Housing & Livable Communities Project #113128 – Elm Terrace Emergency Pipe Repair i. FY24 Housing & Urban Development (HUD) Income Limits Adoption j. Greenfield Housing Authority Coin Collection Policy k. Approval of Service Agreement with Mass Chapter of National Association of Housing & Redevelopment Officials (MassNAHRO) to assist with Executive Director's Search l. Authorize Issuance of Request for Proposals for HUD Section-8 Project Based Vouchers
3.	Updates and Reports a. Modernization Report b. Executive Director's Report
4.	Tenant Concerns a. No Items to Report
5.	Public Comment
6.	Adjourn

Regular Meeting Board Posting - March 26, 2024 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – March 26, 2024

GHA Board of Commissioners REGULAR MEETING March 26, 2024 at 4:30 PM https://us02web.zoom.us/j/83673573566?pwd=YlhRYzRQYTVRWWVCYk5yZWR5LzZ6dz09 Meeting ID: 836 7357 3566 Passcode: 853640

1.	Convene
2.	Actions a. Approval of the 2/27/2024 – Regular Board Meeting b. Monthly Financials – February 2024 c. Tenant Account Receivables (TAR) Write-Offs d. Payment Summary – February 2024 e. Monthly Staff Report – February 2024 f. Change Order #1 for Executive Office of Housing & Livable Communities (EOHLC) Project #113128 – Elm Terrace Underground Pipe Repair
3.	Updates and Reports a. Upcoming meeting with Greenfield Housing Authority and Franklin County Regional Housing & Redevelopment Authority
4.	Tenant Concerns a. No Items to Report
5.	Public Comment
6.	Executive Session a. Approval of Minutes – February 15, 2024, Special Board Meeting
7.	Adjourn

Regular Meeting Board Posting - February 27, 2024 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – February 27, 2024

GHA Board of Commissioners REGULAR MEETING February 27, 2024 at 4:30 PM https://us02web.zoom.us/j/86730822613?pwd=cndMZlZIV2JuRFE3R05TTmtsZlZ1Zz09 Meeting ID: 867 3082 2613 Passcode: 297161

1.	Convene
2.	Actions a. Approval of the 2/15/2024 – Special Board Meeting b. Monthly Financials – January 2024 c. Payment Summary – January 2024 d. Monthly Staff Report – January 2024 e. Low Bid Approval for Executive Office of Housing & Livable Communities (EOHLC) Project # 113103- Morgan Allen House Window Replacement f. Contract for Financial Assistance (CFA) – Amendment #12 – Executive Office of Housing & Livable Communities (EOHLC) g. Certificate of Substantial Completion (CSC) for Executive Office of Housing & Livable Communities (EOHLC) Project #113098 – Elm Terrace Sidewalk Replacement
3.	Updates and Reports a. Elm Terrace Water Pipe b. Greenfield Housing Authority Bank Signatories
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

Special Meeting Board Posting - February 15, 2024 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – February 15, 2024

GHA Board of Commissioners SPECIAL MEETING February 15, 2024 at 4:30 PM Remote Meeting via Zoom – Greenfield, MA https://us02web.zoom.us/j/86490590963?pwd=TnBGYkUyYzh6UW04T2hGc015U1RUdz09 Meeting ID: 864 9059 0963 Passcode: 530555

1.	Convene
2.	Actions a. Approve Minutes of the 1/23/24 Regular Meeting b. FY25 Proposed Budget Initial Review and Possible Adoption
3.	New Business
4.	Tenant Concerns
5.	Updates and Reports a. Chair's Outline of Hiring Process & Timeline
6.	Executive Session a. Exception 2 – To conduct strategy sessions in preparation for neg b. Exception 8 – To consider or interview applicants for appointment by a preliminary screening committee….
7.	Adjourn

Regular Meeting Board Posting - January 23, 2024 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – January 23, 2024

GHA Board of Commissioners REGULAR MEETING January 23, 2024 at 4:30 PM https://us02web.zoom.us/j/81296701123?pwd=Y0JhcGJ4N1AyWlRLbWV4Wi9sQ0Z2Zz09 Meeting ID: 812 9670 1123 Passcode: 548788

1.	Convene
2.	Actions a. Approval of the Annual Plan Public Hearing Summary b. Approval of the 12/20/2023 – Regular Board Meeting c. Monthly & Quarterly Financials – December 2023 d. Tenant Accounts Receivable (TAR) Write-Offs e. Payment Summary – December 2023 f. Monthly Staff Report – December 2023 g. Maintenance Vehicle – Vehicle Use Policy Discussion with Possible Vote
3.	Updates and Reports a. GCET Update b. Elm Terrace Water Pipe c. Briar Way – Berkshire Gas Possible Easement
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - December 20, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – December 20, 2023

GHA Board of Commissioners REGULAR MEETING December 20, 2023 at 3:45 PM https://us02web.zoom.us/j/87698852193?pwd=WExZZTVXZHpyakFFRGdJRWlkaUJEQT09 Meeting ID: 876 9885 2193 Passcode: 754244

1.	Convene
2.	Actions a. Approval of the 11/28/2023 – Regular Board Meeting b. Monthly Financials – November 2023 c. Payment Summary – November 2023 d. Monthly Staff Report – October 2023 e. FY24 Budget Revision f. Project #113126 – Emergency Boiler Replacement – Certificate of Substantial Completion g. Project #113126 – Emergency Boiler Replacement – Certificate of Final Completion
3.	Updates and Reports
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

GHA Board of Commissioners FY 25 Annual Plan Public Meeting - December 20, 2023 > Posting Meeting Summary

GHA BOARD OF COMMISSIONERS FY 25 Annual Plan Public Meeting - December 20, 2023

GHA Board of Commissioners FY 25 Annual Plan Public Meeting December 20, 2023 at 3:00 PM Via Video Conference https://us02web.zoom.us/j/87698852193?pwd=WExZZTVXZHpyakFFRGdJRWlkaUJEQT09 Meeting Number (Access Code): 876 9885 2193 Meeting Passcode: 754244

1.	Convene
2.	Actions a. Public Comments on the FY25 Greenfield Housing Authority Annual Plan
3.	New Business
4.	Adjourn

Regular Meeting Board Posting - November 28, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – November 28, 2023

GHA Board of Commissioners REGULAR MEETING November 28, 2023 at 4:30 PM https://us02web.zoom.us/j/87200449490?pwd=dFVHdHpBQVFvUGVzZVJDWmVzQzhudz09 Meeting ID: 872 0044 9490 Passcode: 285408

1.	Convene
2.	Actions a. Approval of the 10/24/2023 – Regular Board Meeting b. Monthly Financials – October 2023 c. Payment Summary – October 2023 d. Monthly Staff Report – October 2023 e. Accounts Payable Policy – Amendment f. Debit/Credit Card Policy – Amendment g. Resident Services Coordinator (RSC) NOFA Application h. Participation Agreement – Regional Legal Services Program for State-Aided Housing Programs i. Memorandum of Understanding (MOU) – Greenfield Housing Authority and GCET j. Maintenance Department – Annual Clothing Allowance Stipend Increase k. Executive Director – Monthly Vehicle Stipend Increase l. Maintenance Vehicles – Garage at Home (On-Call & Winter Storms) m. Maintenance Department – On-Call Policy Clarification
3.	Updates and Reports a. Annual Plan Local Tenant Organization (LTO) Comment – 12/8/23 at 3:00 pm - Zoom b. Annual Plan Public Comment – 12/20/23 at 3:00 pm – Zoom c. Elm Terrace Tenants Association (ETTA) Election Results d. Secretary Augustus of the Executive Office of Housing and Livable Communities (EOHLC) visit on 11/7/23.
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - October 24, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – October 24, 2023

GHA Board of Commissioners REGULAR MEETING October 24, 2023 at 4:30 PM https://us02web.zoom.us/j/81406751876?pwd=R25vZHhzb1VKM2kxb0J0b29wbmZYQT09 Meeting ID: 814 0675 1876 Passcode: 425848

1.	Convene
2.	Actions a. Approval of the 9/26/2023 – Regular Board Meeting b. Monthly Financials – September 2023 c. Quarterly Financials – Quarter 2 d. Payment Summary – September 2023 e. Monthly Staff Report – September 2023
3.	Updates and Reports a. Annual Plan Public Comment – 12/20/23 at 3:00 pm – Zoom b. Secretary Augustus of the Executive Office of Housing and Livable Communities (EOHLC) visit on 11/7/23.
4.	Tenant Concerns a. No Items to Report
5.	Executive Session a. Personnel - Exception #1 – To discuss the reputation, character, physical condition, etc…..
6.	Adjourn

Regular Meeting Board Posting - September 26, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – September 26, 2023

GHA Board of Commissioners REGULAR MEETING September 26, 2023 at 4:45 PM https://us02web.zoom.us/j/82113602782?pwd=ZS9Tb05kMm4wSUVWYURjaXhkbGszZz09 Meeting ID: 821 1360 2782 Passcode: 092077

1.	Convene
2.	Actions a. Approval of the 7/25/2023 – Regular Board Meeting b. Monthly Financials – July 2023 & August 2023 c. Tenant Accounts Receivable (TAR) Write-Offs d. Payment Summary – July 2023 & August 2023 e. Monthly Staff Report – August 2023 f. Adoption of Housing Choice Voucher Utility Charts g. Adoption of Housing Choice Voucher Payment Standards h. Change Order #2 – Executive Office of Housing and Livable Communities (EOHLC) Project #113098 - ET Sidewalks
3.	Updates and Reports a. Reasonable Accommodation Compliance Award b. Section 8 Management Assessment Program (SEMAP) FY23 Appeal
4.	Tenant Concerns a. No Items to Report
5.	Executive Session a. Personnel - Exception #1 – To discuss the reputation, character, physical condition, etc…..
6.	Adjourn

Annual Meeting Board Posting - September 26, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS ANNUAL MEETING – September 26, 2023

GHA Board of Commissioners ANNUAL MEETING September 26, 2023 at 4:30 PM Via Video Conference https://us02web.zoom.us/j/82113602782?pwd=ZS9Tb05kMm4wSUVWYURjaXhkbGszZz09 Meeting Number (Access Code): 821 1360 2782 Meeting Password: 092077

1.	Convene
2.	Actions a. Approve minutes of the September 27, 2022 Annual Meeting of the Board b. Approve the nomination of the Chairperson c. Approve the nomination of the Vice-Chairperson d. Approve the nomination of the Treasurer e. Approve the nomination of two (2) Commissioners to serve on the Greenfield Housing Associates, Inc. Board f. Approve the nomination of two (2) Commissioners to serve on the Greenfield Housing Authority's Personnel Committee
3.	New Business
4.	Adjourn

Regular Meeting Board Posting - July 25, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – July 25, 2023

GHA Board of Commissioners REGULAR MEETING July 25, 2023 at 4:30 PM https://us02web.zoom.us/j/89068118279?pwd=SzEySWQ4bUJkeGtmVkowUEoxcHFSUT09 Meeting ID: 890 6811 8279 Passcode: 459127

1.	Convene
2.	Actions a. Approval of the 6/27/2023 – Regular Board Meeting b. Monthly & Quarterly Financials – June 2023 c. Payment Summary – June 2023 d. Monthly Staff Report – June 2023 e. Certificate of Substantial Completion for Project #113117-Elm Terrace Roof (4-6) f. Certificate of Final Completion for Project #113117-Elm Terrace Roof (4-6) g. Certificate of Substantial Completion for Project #113100-Elm Terrace Cracked Pipe h. Certificate of Final Completion for Project #113100-Elm Terrace Cracked Pipe i. Contract for Financial Assistance (CFA) #12 – Executive Office of Housing & Livable Communities
3.	Updates and Reports a. RCAT Waiver
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - June 27, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – June 27, 2023

GHA Board of Commissioners REGULAR MEETING June 27, 2023 at 4:30 PM https://us02web.zoom.us/j/83326066557?pwd=U09QdFoveVVkNzlPTFBIQi9iK0E1Zz09 Meeting ID: 833 2606 6557 Passcode: 131507

1.	Convene
2.	Actions a. Approval of the 5/23/2023 – Regular Board Meeting b. Monthly Financials – May 2023 c. Tenant Accounts Receivables (TAR) Write-Offs d. Payment Summary – May 2023 e. Monthly Staff Report – May 2023 f. Massachusetts Rental Voucher Program (MRVP) Income Limits
3.	Updates and Reports a. Public Housing Notice 2023-05 Board Member Responsibilities
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - May 23, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – May 23, 2023

GHA Board of Commissioners REGULAR MEETING May 23, 2023 at 4:30 PM https://us02web.zoom.us/j/84871731370?pwd=T2U4bFF6RmVlaEw1bWpMYjRYblBCdz09 Meeting ID: 848 7173 1370 Passcode: 945076

1.	Convene
2.	Actions a. Approval of the 5/2/2023 – Regular Board Meeting b. Monthly Financials – April 2023 c. Monthly Staff Report – April 2023 d. Maintenance Supervisor Report e. Payment Summary – April 2023 f. Certification of FY23 SEMAP Submission
3.	Updates and Reports a. HUD Income Limits 5-15-23
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - May 2, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – May 2, 2023

GHA Board of Commissioners REGULAR MEETING May 2, 2023 at 4:30 PM https://us02web.zoom.us/j/88962635023?pwd=SDRhUWtWK0JobmcyNG5ncUVQK1ZQdz09 Meeting ID: 889 6263 5023 Passcode: 672318

1.	Convene
2.	Actions a. Approval of the 3/21/2023 – Regular Board Meeting b. Monthly/Quarterly Financials – March 2023 c. Year End Financials & Top 5 Compensated Certification d. Monthly Staff Report – March 2023 e. Maintenance Supervisor Report f. Payment Summary – March 2023 g. DHCD Wage Match Acknowledgement h. Change Order #2 – DHCD Project #113110 – ET Roof Replacement (2/3, 20/21) i. Certificate of Substantial Completion – DHCD Project #113110 – ET Roof Replacement (2/3, 20/21) j. Certificate of Final Completion – DHCD Project #113110 – ET Roof Replacement (2/3, 20/21)
3.	Updates and Reports a. Solar Credits Report
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - March 21, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – March 21, 2023

GHA Board of Commissioners REGULAR MEETING March 21, 2023 at 4:30 PM https://us02web.zoom.us/j/85144208553?pwd=ZVVXVFNZRSs4bUdFU3ZwS1dIVHVHQT09 Meeting ID: 851 4420 8553 Passcode: 259782

1.	Convene
2.	Actions a. Approval of the 2/28/2023 – Regular Board Meeting b. FY24 Budget c. Monthly Staff Report – February 2023 d. Maintenance Supervisor Report e. Monthly Financials – February 2023 f. Tenant Accounts Receivable (TAR) Write-Offs g. Payment Summary – February 2023 h. GHA CORI Policy i. Capital Purchase Approval – Fisher Salter j. Fair Housing Marketing Plan
3.	Updates and Reports a. SEMAP Correction Plan b. FY23 Budget Revision Approval
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - February 28, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – February 28, 2023

GHA Board of Commissioners REGULAR MEETING February 28, 2023 at 4:30 PM https://us02web.zoom.us/j/88590457883?pwd=VHgwdHU1bHZUaUdrc2tMVmVzT2xYUT09 Meeting ID: 885 9045 7883 Passcode: 426632

1.	Convene
2.	Actions a. Approval of the 1/24/2023 – Regular Board Meeting b. Monthly Staff Report – January 2023 c. Maintenance Supervisor Report d. Monthly Financials – January 2023 e. Payment Summary – January 2023 f. Regional Attorney Participation Agreement g. GHA CORI Policy h. Housing Choice Voucher (HCV) Admin Plan Proposed Updates i. Certificate of Substantial Completion - DHCD Project #113116 – OC Surveillance Cameras j. Certificate of Final Completion – DHCD Project #113116 – OC Surveillance Cameras k. Change Order #2 – DHCD Project #113100 – Cracked Pipe in Vault l. Change Order #1 – DHCD Project #113110 – ET Roofs
3.	Updates and Reports a. SEMAP Correction Plan b. FY23 Budget Revision Approval
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - January 24, 2023 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – January 24, 2023

GHA Board of Commissioners REGULAR MEETING January 24, 2023 at 4:30 PM https://us02web.zoom.us/j/89041702714?pwd=T204NFRjL0FBZzdOelVFTERFbEM4QT09 Meeting ID: 890 4170 2714 Passcode: 507322

1.	Convene
2.	Actions a. Approval of Minutes 12/6/2022- Special Board Meeting b. Approval of the FY24 Annual Report c. Approval of the 12/6/2022 – Regular Board Meeting d. Approval of the 12/22/2022 – Special Board Meeting e. Monthly Staff Report – December 2022 f. Maintenance Supervisor Report g. Monthly Financials – November 2022 & December 2022 h. Quarterly Financials i. Tenant Accounts Receivable (TAR) Write-Offs j. Payment Summaries – November 2022 & December 2022 k. Change Order – DHCD Project #113098 - ET Sidewalks
3.	Updates and Reports a. Housing Initiative – 300 Conway Street
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

Special Meeting Board Posting - December 22, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – December 22, 2022

GHA Board of Commissioners SPECIAL MEETING December 22, 2022 at 12:00 PM Remote Meeting via Zoom – Greenfield, MA https://us02web.zoom.us/j/83662366139?pwd=aUg3aGhhZjF1eUdnLzZaUy9KaHFOdz09 Meeting ID: 836 6236 6139 Passcode: 488837

1.	Convene
2.	Actions a. Approval of Change Order 1, DHCD Project #113100 – ET Cracked Pipe
3.	New Business
4.	Old Business
5.	Tenant Concerns
6.	Exwcutive Session a. Contract Negotiations
7.	Adjourn

Regular Meeting Board Posting - December 6, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – December 6, 2022

GHA Board of Commissioners REGULAR MEETING December 6, 2022 at 4:30 PM Via Video Conference https://us02web.zoom.us/j/87969474857?pwd=ZGtBemhwaXZsWVdGekdwL0VlYmlkZz09 Meeting ID: 879 6947 4857 Passcode: 383972

1.	Convene
2.	Actions a. Approval of Minutes 10/25/2022- Regular Board Meeting b. Monthly Staff Report – October 2022 c. Maintenance Supervisor Report d. Monthly Financials – October 2022 e. Payment Summary – October 2022 f. FY23 Budget Revision g. Contract for Financial Assistance (CFA) – 5001 – Amendment #11 h. DHCD Project #113098-ET Sidewalks – Change Order #1
3.	Updates and Reports a. Holiday Workshop
4.	Tenant Concerns a. No Items To Report
5.	Executive Session
6.	Adjourn

Annual Plan Public Hearing Posting - December 6, 2022 > Posting Meeting Minutes

GHA BOARD ANNUAL PLAN PUBLIC HEARING – December 6, 2022

GHA Board of Commissioners ANNUAL PLAN PUBLIC HEARING December 6, 2022 at 4:00 PM Via Video Conference https://us02web.zoom.us/j/87969474857?pwd=ZGtBemhwaXZsWVdGekdwL0VlYmlkZz09 Meeting ID: 879 6947 4857 Passcode: 383972

1.	Convene
2.	Actions a. Annual Plan Public Hearing
3.	New Business
4.	Adjourn

Regular Meeting Board Posting - October 25, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – October 25, 2022

GHA Board of Commissioners REGULAR MEETING October 25, 2022 at 4:30 PM Via Video Conference https://us02web.zoom.us/j/85279066663?pwd=YXdJKzZDSlAxOGkyaUtlMmVIazU2Zz09 Meeting ID: 852 7906 6663 Passcode: 011678

1.	Convene
2.	Actions a. Approval of Minutes 9/27/2022 – Regular Board Meeting b. Monthly Staff Report – September 2022 c. Maintenance Supervisor Report d. Monthly & Quarterly Financials – September 2022 e. Payment Summary – September 2022 f. Housing Choice Voucher (HCV) REVISED Payment Standards g. Resident Services Coordinator Program-Request to Increase Funding
3.	Updates and Reports a. FSS Action Plan Letter of Approval b. Holiday Workshop c. Sidewalk Project
4.	Tenant Concerns a. No Items To Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - September 27, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – September 27, 2022

GHA Board of Commissioners REGULAR MEETING September 27, 2022 at 4:45 PM Via Video Conference https://us02web.zoom.us/j/87489255940?pwd=Y2E0dG9RM3VHLzAzVHJyaFVqWXpsUT09 Meeting ID: 874 8925 5940 Passcode: 004395

1.	Convene
2.	Actions a. Approval of Minutes 7/26/2022- Regular Board Meeting b. Monthly Staff Report – August 2022 c. FSS Action Plan d. Monthly Financials – July 2022 & August 2022 e. Payment Summary – July 2022 & August 2022 f. Tenant Accounts Receivable (TAR) Write-Offs g. Housing Choice Voucher (HCV) Utility Allowances h. Housing Choice Voucher (HCV) Payment Standards i. Dental Plan Review j. Briar Way Units
3.	Updates and Reports a. Maintenance Supervisor Report b. Human Resources Services, Inc. Comp-Equity Study Update
4.	Tenant Concerns a. No Items To Report
5.	Executive Session a. Approve 7/26/22 Executive Session Minutes b. Exception #1 – To discuss the reputation, character….
6.	Adjourn

Annual Meeting Board Posting - September 27, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS ANNUAL MEETING – September 27, 2022

GHA Board of Commissioners ANNUAL MEETING September 27, 2022 at 4:30 PM Via Video Conference https://us02web.zoom.us/j/87489255940?pwd=Y2E0dG9RM3VHLzAzVHJyaFVqWXpsUT09 Meeting Number (Access Code): 874 8925 5940 Meeting Passcode: 004395

1.	Convene
2.	Actions a. Approve minutes of the October 26, 2021 Annual Meeting of the Board b. Approve the nomination of Chairperson c. Approve the nomination of Vice-Chairperson d. Approve the nomination of Treasurer e. Approve the nomination of Two Commissioners to serve on the GHAI Board f. Approve the nomination of Two Commissioners to serve on the GHA Personnel Committee
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - July 26, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – July 26, 2022

GHA Board of Commissioners REGULAR MEETING July 26, 2022 at 4:30 PM Remote Zoom Meeting https://us02web.zoom.us/j/81533842362?pwd=dXU4ZFE4N0t1R1NOVTlQU2xucFFzUT09 Meeting ID: 815 3384 2362 Passcode: 927735

1.	Convene
2.	Actions a. Approval of Minutes 6/28/2022- Regular Board Meeting b. Monthly Staff Report – June 2022 c. Monthly/Quarterly Financials – June 2022 d. Payment Summary – June 2022 e. Certificate of Substantial Completion – DHCD Project #113088 – ET Bath Exhaust f. Certificate of Final Completion – DHCD Project #113088 – ET Bath Exhaust g. RCAT Waiver Discussion h. Approval of proposed GHA/Winslow Fees and Charges
3.	Updates and Reports a. Maintenance Supervisor Report
4.	Tenant Concerns a. No Items To Report
5.	Executive Session a. Exception #1 – For the purpose of….
6.	Adjourn

Regular Meeting Board Posting - June 28, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – June 28, 2022

GHA Board of Commissioners REGULAR MEETING June 28, 2022 at 4:30 PM Remote Zoom Meeting https://us02web.zoom.us/j/83978796928?pwd=VitlTGJZc2xaZEVRNmk3SDg0ZWwyQT09 Meeting ID: 839 7879 6928 Passcode: 360942

1.	Convene
2.	Actions a. Approval of Minutes 5/24/2022- Regular Board Meeting b. Monthly Staff Report – May 2022 c. Monthly Financials – May 2022 d. Payment Summary – May 2022 e. Greenfield Housing Authority and Community Health Center of Franklin County – Collaboration f. Tentative Review of proposed GHA/Winslow Fees and Charges
3.	Updates and Reports a. Maintenance Supervisor Report
4.	Tenant Concerns a. No Items To Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - May 24, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – May 24, 2022

GHA Board of Commissioners REGULAR MEETING MAY 24, 2022 at 4:30 PM Remote Zoom Meeting https://us02web.zoom.us/j/81094678194?pwd=dUXp3S3kjB51S5VHVdMoKpytnp9Twe.1 Meeting ID: 810 9467 8194 Passcode: 134391

1.	Convene
2.	Actions a. Approval of Minutes 5/3/2022- Regular Board Meeting b. Monthly Financials – April 2022 c. Monthly Staff Report – April 2022 d. Payment Summary – April 2022 e. Contract Award for DHCD Project #113098 – ET Sidewalks f. Change Order #1 for DHCD Project #113088 – ET Bath Exhaust g. Grievance Policy h. Expanding GHA’s Geographic Area
3.	Updates and Reports a. Maintenance Supervisor Report
4.	Tenant Concerns a. No Items To Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - May 3, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – May 3, 2022

GHA Board of Commissioners REGULAR MEETING MAY 3, 2022 at 4:00 PM Remote Zoom Meeting https://us02web.zoom.us/j/82543300079?pwd=S1F2c3lhUG5NdUp2N0pxek5YU2lDUT09 Meeting ID: 825 4330 0079 Passcode: 573033

1.	Convene
2.	Actions a. Approval of Minutes 3/29/2022- Regular Board Meeting b. Monthly/Year End Financials – March 2022 c. Tenant Account Receivables (TAR) Write-Offs d. Monthly Staff Report – March 2022 e. Payment Summary – March 2022 f. HUD Income Limits g. MRVP Income Limits
3.	Updates and Reports a. Maintenance Supervisor Report b. Conway Street Porch c. Capital Improvement Projects • Sidewalk Project - ET
4.	Tenant Concerns • ETTA Letter to the Greenfield DPW • Compost Meeting
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - March 29, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – March 29, 2022

GHA Board of Commissioners REGULAR MEETING MARCH 29, 2022 at 4:30 PM Remote Zoom Meeting https://us02web.zoom.us/j/82746626858?pwd=eVhUbllrZXphYU9PU1BRdUxoVXlMUT09 Meeting ID: 827 4662 6858 Passcode: 028975

1.	Convene
2.	Actions a. Approval of Minutes 2-22-2022- Regular Board Meeting b. Monthly Staff Report – February 2022 c. Monthly Financials – February 2022 d. Payment Summary – February 2022 e. DHCD Project #113107 – Emergency Boiler Replacement Certificate of Substantial Completion f. DHCD Project #113107 – Emergency Boiler Replacement Certificate of Final Completion g. FY23 Budget h. Elm Terrace Composting
3.	Updates and Reports a. ARPA – Additional Formula Funding – FY24 - $300k b. Executive Director’s Report c. Capital Improvement Projects • Bathroom Exhaust Fan – ET • Sidewalk Project - ET
4.	Tenant Concerns - No Items to Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - March 22, 2022 > Posting

GHA BOARD OF COMMISSIONERS REGULAR MEETING – March 22, 2022

GHA Board of Commissioners REGULAR MEETING The MARCH 22, 2022 MEETING HAS BEEN CANCELLED AND RESCHEDULED FOR MARCH 29th

1.	Convene
2.	Actions a. Approval of Minutes 2-22-2022- Regular Board Meeting b. Monthly Staff Report – February 2022 c. Monthly Financials – February 2022 d. Payment Summary – February 2022 e. DHCD Project #113107 – Emergency Boiler Replacement Certificate of Substantial Completion f. DHCD Project #113107 – Emergency Boiler Replacement Certificate of Final Completion g. FY23 Budget h. Elm Terrace Composting
3.	Updates and Reports a. ARPA – Additional Formula Funding – FY24 - $300k b. Executive Director’s Report c. Capital Improvement Projects • Bathroom Exhaust Fan – ET • Sidewalk Project - ET
4.	Tenant Concerns - No Items to Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - February 22, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – February 22, 2022

GHA Board of Commissioners REGULAR MEETING February 22, 2022 at 4:30 PM Remote Zoom Meeting https://us02web.zoom.us/j/85361996214?pwd=SUtYSzM1T2F4MCt6NVRnNW13VzBFUT09 Meeting ID: 853 6199 6214 Passcode: 206219

1.	Convene
2.	Actions a. Approval of Minutes 12-14-21 Special Board Meeting b. Approval of Minutes 2-1-2022- Regular Board Meeting c. Monthly Staff Report – January 2022 d. Monthly Financials – January 2022 e. Payment Summary – January 2022 f. FY23 Budget
3.	Updates and Reports a. FY21 Section 8 Management Assessment Program (SEMAP) b. Capital Improvement Projects • Bathroom Exhaust Fan – ET • Sidewalk Project - ET
4.	Tenant Concerns - No Items to Report
5.	Executive Session
6.	Adjourn

Regular Meeting Board Posting - February 1, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – February 1, 2022

GHA Board of Commissioners REGULAR MEETING February 1, 2022 at 4:00 PM Remote Zoom Meeting https://us02web.zoom.us/j/84774313248?pwd=dzlCb1h5akVCRW0vK3NmUXpvLzZ3UT09 Meeting ID: 847 7431 3248 Passcode: 150795

1.	Convene
2.	Actions a. Approval of Minutes 12-14-21 Regular Board Meeting b. Approval of Minutes 1-18-2022- Special Board Meeting c. Monthly Staff Report – December 2021 d. Monthly Financials – December 2021 e. Payment Summary – December 2021 f. DHCD Project 113102, Elm Terrace Roof – Change Order #1 g. DHCD Project 113102, Elm Terrace Roof – Certificate of Substantial Completion h. DHCD Project 113102, Elm Terrace Roof – Certificate of Final Completion i. Public Housing Notice – 2021-24, Congregate Housing – CHAMP j. HUD PIH 2021-34, Expedited Regulatory Waivers & Payment Standards k. Reasonable Accommodation Policy l. FY23 Budget Discussion (Possible Adoption)
3.	Updates and Reports a. Capital Improvement Projects • Bathroom Exhaust Fan – ET
4.	Tenant Concerns - No Items to Report
5.	Executive Session - If Necessary
6.	Adjourn

Regular Meeting Board Posting - January 25, 2022 > Posting

GHA BOARD OF COMMISSIONERS REGULAR MEETING – January 25, 2022

GHA Board of Commissioners REGULAR MEETING January 25, 2022 at 4:30 PM The JANUARY 25, 2022 MEETING HAS BEEN CANCELLED Remote Zoom Meeting https://us02web.zoom.us/j/86586981779?pwd=UE5icksxcExoeEx1alRwV0M3QWU4QT09 Meeting ID: 865 8698 1779 Passcode: 588755

1.	Convene
2.	Actions a. Approval of Minutes 12-14-21 Regular Board Meeting b. Approval of Minutes 1-18-2022- Special Board Meeting c. Monthly Staff Report – December 2021 d. Monthly Financials – December 2021 e. Payment Summary – December 2021 f. DHCD Project 113102, Elm Terrace Roof – Change Order #1 g. DHCD Project 113102, Elm Terrace Roof – Certificate of Substantial Completion h. DHCD Project 113102, Elm Terrace Roof – Certificate of Final Completion i. Public Housing Notice – 2021-24, Congregate Housing – CHAMP j. HUD PIH 2021-34, Expedited Regulatory Waivers & Payment Standards k. Reasonable Accommodation Policy l. FY23 Budget Discussion (Possible Adoption)
3.	Updates and Reports a. Capital Improvement Projects • Bathroom Exhaust Fan – ET
4.	Tenant Concerns - No Items to Report
5.	Executive Session - If Necessary
6.	Adjourn

Special Meeting Board Posting - January 18, 2022 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – January 18, 2022

GHA Board of Commissioners SPECIAL MEETING January 18, 2022 at 4:00 PM Remote Meeting via Zoom – Greenfield, MA https://us02web.zoom.us/j/87347447351?pwd=YlFLQVNVcHBrei9GMDgrQXlET0Y1QT09 Meeting ID: 873 4744 7351 Passcode: 751755

1.	Convene
2.	Actions a. Approval of GHA’s Proposed Annual Plan for Fiscal Year 2023 b. FY23 Budget Preliminary Discussion
3.	New Business
4.	Old Business
5.	Tenant Concerns
6.	Executive Session a. Contract Negotiations
7.	Adjourn

Regular Meeting Board Posting - December 14, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – December 14, 2021

GHA Board of Commissioners REGULAR MEETING December 14, 2021 at 4:30 PM Remote Zoom Meeting https://us02web.zoom.us/j/83014257412?pwd=RllXOG9rRlBnaHZXcFphRmRGRHVUZz09 Meeting ID: 830 1425 7412 Passcode: 625725

1.	Convene
2.	Actions a. Approval of Minutes 10-26-21 Annual Board Meeting b. Approval of Minutes 10-26-2021- Regular Board Meeting c. Monthly Staff Report – October 2021 d. Monthly Financials – October 2021 e. Payment Summary – October 2021 f. Tenant Accounts Receivable (TAR) Write-Offs g. Reasonable Accommodation Policy h. FY23 Budget Discussion
3.	Updates and Reports a. Holiday Workshop b. Capital Improvement Projects • Bathroom Exhaust Fan – ET • Roof Replacement – ET • Cracked Pipe ET
4.	Tenant Concerns a. No Items to Report
5.	Executive Session
6.	Adjourn

Special Meeting Board Posting - December 14, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – December 14, 2021

GHA Board of Commissioners SPECIAL MEETING December 14, 2021 at 4:00 PM Remote Meeting via Zoom – Greenfield, MA https://us02web.zoom.us/j/83014257412?pwd=RllXOG9rRlBnaHZXcFphRmRGRHVUZz09 Meeting ID: 830 1425 7412 Passcode: 625725

1.	Convene
2.	Actions a. GHA’s Proposed Annual Plan for Fiscal Year 2023
3.	New Business
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - October 26, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – October 26, 2021

GHA Board of Commissioners REGULAR MEETING October 26, 2021 at 4:30 PM Remote Zoom Meeting https://us02web.zoom.us/j/81594275330?pwd=ajZ5WHNSMjlZYTg4UjNWclJuZm94Zz09 Meeting ID: 815 9427 5330 Passcode: 456545

1.	Convene
2.	Actions a. Approval of Minutes 9-28-21 Regular Board Meeting b. Approval of Minutes 10-13-2021 c. Monthly Staff Report – September 2021 d. Monthly/Quarterly Financials – September 2021 e. Payment Summary – September 2021 f. FY22 Budget revision g. Contract Award for DHCD project #113100 – ET Cracked Pipe h. Fair Market Rent Survey Due to Reclassification of Franklin County Being Included in the Springfield Metro Statistical Area (MSA) i. FY23 Budget Initial Discussion
3.	Old Business
4.	Updates and Reports a. Holiday Workshop b. Capital Improvement Projects • Bathroom Exhaust Fan – ET • Roof Replacement - ET
5.	Tenant Concerns a. No Items to Report
6.	Executive Session a. Approval of 6-14-21 Executive Session minutes b. Approval of 10-13-21 Executive Session minutes
7.	Adjourn

Annual Meeting Board Posting - October 26, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS ANNUAL MEETING – October 26, 2021

GHA Board of Commissioners ANNUAL MEETING October 26, 2021 at 4:15 PM Via Video Conference Meeting Number (Access Code) 815 9427 5330 Meeting Password 456545 https://us02web.zoom.us/j/81594275330?pwd=ajZ5WHNSMjlZYTg4UjNWclJuZm94Zz09

1.	Convene
2.	Actions a. Approve minutes of the September 22, 2020 Annual Meeting of the Board b. Approve the nomination of Chairperson c. Approve the nomination of Vice-Chairperson d. Approve the nomination of Treasurer e. Approve the nomination of Two Commissioners to serve on the GHAI Board f. Approve the nomination of Two Commissioners to serve on the GHA Personnel Committee
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Special Meeting Board Posting - October 13, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – October 13, 2021

GHA Board of Commissioners Special Meeting October 13, 2021 at 4:30 PM Remote Meeting via Zoom – Greenfield, MA https://us02web.zoom.us/j/82883196450?pwd=bWQvbkhOMjlVRGh4ZU51SUF3cm1xZz09 Meeting ID: 828 8319 6450 Passcode: 863874

1.	Convene
2.	Actions
3.	New Business
4.	Old Business
5.	Executive Session – Contract Negotiations with non-union personnel (Executive Director). The Chair has determined that premature disclosure will be detrimental to the GHA. The Board will reconvene in Open Session for the purposes of reporting on any action taken in Executive Session.
6.	Tenant Concerns
7.	Adjourn

Regular Meeting Board Posting - September 28, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – September 28, 2021

GHA Board of Commissioners Regular Meeting September 28, 2021 at 4:15 PM Remote Zoom Meeting https://us02web.zoom.us/j/84478192963?pwd=U21PVGxzOXh3YmlWTHIxdURUUDFsZz09 Meeting ID: 844 7819 2963 Passcode: 130 090

1.	Convene
2.	Actions a. Introduction of New Staff Member b. Approval of Minutes 7-27-21 Regular Board Meeting c. Monthly Staff Report – August 2021 d. Monthly Financials – August 2021 e. Tenant Accounts Receivable (TAR) Write-Offs f. Payment Summaries – July & August 2021 g. HUD Utility Allowance Approval h. Holiday Workshop
3.	Old Business
4.	Updates and Reports a. Elm Terrace Tenants Association Monthly Meeting with Officers Update b. Collection Agency – American Credit c. George Street/Service Net d. Capital Improvement Projects • Sidewalk Project – ET • Cracked Pipe in Vault – ET • Bathroom Exhaust Fan – ET • Roof Replacement - ET
5.	Tenant Concerns a. No Items to Report
6.	Executive Session
7.	Adjourn

Annual Meeting Board Posting - September 28, 2021 > Posting

GHA BOARD OF COMMISSIONERS ANNUAL MEETING – September 28, 2021

GHA Board of Commissioners Annual Meeting September 28, 2021 at 4:00 PM The September 28, 2021 ANNUAL MEETING WILL BE RESCHEDULED Via Video Conference Meeting Number (Access Code) 867 7863 3300 Meeting Password 835 393 https://us02web.zoom.us/j/86778633300?pwd=TUhqa0hseHVDTTlQV24rQzNMQUJodz09

1.	Convene
2.	Actions a. Approve minutes of the September 22, 2020 Annual Meeting of the Board b. Approve the nomination of Chairperson c. Approve the nomination of Vice-Chairperson d. Approve the nomination of Treasurer e. Approve the nomination of Two Commissioners to serve on the GHAI Board f. Approve the nomination of Two Commissioners to serve on the GHA Personnel Committee
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - July 27, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – July 27, 2021

GHA Board of Commissioners Regular Meeting July 27, 2021 at 4:30 PM Oak Courts Community Room – 7 Oaks Courts – Greenfield, MA

1.	Convene
2.	Actions a. Approval of Minutes 5-25-21 Regular Board Meeting b. Monthly Staff Report – June 2021 c. Monthly Financials – June 2021 d. Tenant Accounts Receivable (TAR) Write-Offs e. Payment Summary – June 2021 f. Re-affirm Vote for Certification of FY21 SEMAP Certification g. HUD Waivers – PIH Notice 2021-14 h. Proposal to Amend Agency Hours
3.	Old Business
4.	Updates and Reports a. GHA COVID Discussion b. Capital Improvement Update • Sidewalk Project – Elm Terrace • Underground Cracked Pipe – Elm Terrace
5.	Tenant Concerns a. No Items to Report
6.	Executive Session
7.	Adjourn

Regular Meeting Board Posting - June 22, 2021 > Posting

GHA BOARD OF COMMISSIONERS REGULAR MEETING – June 22, 2021

GHA Board of Commissioners Regular Meeting June 22, 2021 at 4:30 PM The June 22, 2021 MEETING HAS BEEN CANCELLED Oak Courts Community Room – 7 Oaks Courts – Greenfield, MA

1.	Convene
2.	Actions a. Approval of Minutes 5-25-21 Regular Board Meeting b. Monthly Staff Report – May 2021 c. Monthly Financials – May 2021 d. Payment Summary – May 2021 e. Re-affirm Vote for Certification of FY21 SEMAP Certification f. HUD Waivers – PIH Notice 2021-14 g. Public Housing Notice 21-11 h. Proposal to Amend Agency Hours
3.	Old Business
4.	Updates and Reports a. GHA COVID Policy Enforcement b. Capital Improvement Update • Sidewalk Project – Elm Terrace • Underground Cracked Pipe – Elm Terrace
5.	Tenant Concerns a. No Items to Report
6.	Executive Session
7.	Adjourn

Special Meeting Board Posting - June 14, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – June 14, 2021

GHA Board of Commissioners Special Meeting June 14, 2021 at 4:30 PM Elm Terrace Community Room – 1 Elm Terrace – Greenfield, MA 01301

a.	Convene
b.	Actions
c.	New Business – Other business not reasonably anticipated 48 hours in advance
d.	Old Business
e.	Executive Session • Contract Negotiations with non-union personnel (Executive Director). The Chair has determined that premature disclosure will be detrimental to the GHA. The Board will reconvene in Open Session for the purposes of reporting on any action taken in Executive Session.
f.	Tenant Concerns
g.	Adjourn

Regular Meeting Board Posting - May 25, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – May 25, 2021

GHA Board of Commissioners Regular Meeting May 25, 2021 at 4:30 PM Oak Courts Community Room – 7 Oaks Courts – Greenfield, MA

1.	Convene
2.	Actions a. Approval of Minutes 3-30-21 Regular Board Meeting b. Monthly Staff Report – April 2021 c. Monthly/Year-End Financials – March 2021 d. Board Certification of Top 5 Compensated e. Payment Summary – April 2021 f. Change Order #1 – DHCD Project #113101 – COVID Meeting Room g. Certificate of Substantial Completion – DHCD Project #113101 h. Certificate of Final Completion – DHCD Project #113101 i. Adoption of Income Limits for State-Aided Housing j. Adoption of Income Limits for HUD Section 8 Housing k. Adoption of Extension of HUD Waivers l. Discussion/Vote of Extending Section 8 Priority to Include Franklin County m. Formal Adoption of Juneteenth as a GHA Holiday
3.	Old Business
4.	Updates and Reports a. Capital Improvement Update • COVID Adaptation Room • Sidewalk Project – Elm Terracee • Underground Cracked Pipe – Elm Terrace • Community Room Improvements
5.	Tenant Concerns a. No Items to Report
6.	Executive Session a. Negotiation – Non-Union Personnel
7.	Adjourn

Regular Meeting Board Posting - March 30, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – March 30, 2021

GHA Board of Commissioners Regular Meeting March 30, 2021 at 4:30 PM Via Zoom Video Conference Meeting Number (Access Code) 894 6143 0859 Meeting Password: 260123 https://us02web.zoom.us/j/89461430859?pwd=OGFxSDdGTmxQZ2FlRjFNOTJRb3Q4Zz09

1.	Convene
2.	Actions a. Approval of Minutes 3-10-21 Special Board Meeting b. Monthly Staff Report – February 2021 c. Monthly Financials – February 2021 d. Tenant Accounts Receivable (TAR) Write-Offs e. Payment Summary – February 2021 f. Add Thomas Guerino and John Mackin as Signatories on GHA Accounts g. HRS, Inc. (Human Resources Services) Proposal h. Formal recognition of Elm Terrace Tenants Association (ETTA) i. Maintenance Staff Hazard Pay j. Board Recognition of Outstanding Supervisor Work Accomplishments during COVID-19
3.	Old Business a. GHA Smoking Policy
4.	Updates and Reports a. Capital Improvement Update • ET Sidewalk • ET Cracked Pipe • COVID Adaptation Room b. Mini Split Project Update c. Tree Planting Committee
5.	Tenant Concerns a. No Items to Report
6.	Adjourn

Special Meeting Board Posting - March 10, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – March 10, 2021

GHA Board of Commissioners Special Meeting March 10, 2021 at 4:00 PM Via Zoom Video Conference Meeting Number (Access Code) 828 8312 0144 Meeting Password: 649246 https://us02web.zoom.us/j/82883120144?pwd=bGViN3gwRkt0QUN5eHFZWmVRR0lUdz09

a.	Convene
b.	Actions • Approval of Minutes – 2/24/2021 Regular Board Meeting • FY22 Budget Review & Approval
c.	New Business – Other business not reasonably anticipated 48 hours in advance
d.	Old Business
e.	Executive Session
f.	Tenant Concerns
g.	Adjourn

Regular Meeting Board Posting - February 24, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – February 24, 2021

GHA Board of Commissioners Regular Meeting February 24, 2021 at 4:30 PM Via Zoom Video Conference Meeting Number (Access Code) 883 3484 9355 Meeting Password: 293344 https://us02web.zoom.us/j/88334849355?pwd=UlI4TDBDcTNNaXZvZk9WZEVENjMrdz09

1.	Convene
2.	Actions a. Approval of Minutes 1-12-21 Regular Board Meeting b. Approve New Chapters of Section 8 Administrative Plan, Chapter 15 and Chapter 17 c. Monthly Staff Report – January 2021 d. Monthly/Quarterly Financials – December 2020 and January 2021 e. Payment Summary – January 2021 f. Comp Time Amendment to the Personnel Policy g. FY22 Budget Approval h. HUD Civil Rights Annual Certification
3.	Old Business
4.	Updates and Reports a. Capital Improvement Update b. Mini Split Project Update c. Winter Maintenance Issues
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - January 12, 2021 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – January 12, 2021

GHA Board of Commissioners Regular Meeting January 12, 2021 at 4:30 PM Via Video Conference Meeting Number (Access Code) 895 7039 2879 Meeting Password: 685105 https://us02web.zoom.us/j/89570392879?pwd=UW1lM2Qxblhsd1ZRcjQyYnNzeUEyUT09

1.	Convene
2.	Actions a. Admin Plan Public Hearing 1. Approve Revised Section 8 Administrative Plan 2. Adopt Federal 5-Year Plan b. Approval of Minutes 12-15-20 Regular Board Meeting c. Monthly Staff Report – December 2020 d. Monthly Financials – November 2020 e. Payment Summary – December 2020 f. FY21 Budget Revision
3.	Old Business a. Update on Smoking Policy Implementation
4.	Updates and Reports
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - December 15, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – December 15, 2020

GHA Board of Commissioners Regular Meeting December 15, 2020 at 4:30 PM Via Video Conference Meeting Number (Access Code) 880 1108 4115 Meeting Password: 272197 https://us02web.zoom.us/j/88011084115?pwd=Q0xhakp2UktaQlFVZ0NzdW9FbkgvUT09

1.	Convene
2.	Actions a. Annual Plan Hearing b. Approval of Minutes 11-24-20 Regular Board Meeting c. Monthly Staff Report – November 2020 d. Payment Summary – November 2020
3.	Old Business
4.	Updates and Reports
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - November 24, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – November 24, 2020

GHA Board of Commissioners Regular Meeting November 24, 2020 at 4:30 PM Via Video Conference Meeting Number (Access Code) 894 0765 0603 Meeting Password: 854296 https://us02web.zoom.us/j/89407650603?pwd=OFVIRkRDRzlWN3RuRlAwUnZYc1psdz09

1.	Convene
2.	Actions a. Approval of Minutes 10-27-20 Regular Board Meeting b. Monthly Staff Report – October 2020 c. Monthly Financials – October 2020 d. Payment Summary – October 2020 e. Executive Director Contract Revision
3.	Old Business
4.	Updates and Reports a. Executive Director Summary b. Winslow Building Lockouts/Locks c. LTO Annual Plan Meeting Update d. Elm Terrace Tenants Association Election Update e. Annual Plan Public Hearing – 12/15 @ 4:30 pm – Board Meeting
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - October 27, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – October 27, 2020

GHA Board of Commissioners Regular Meeting October 27, 2020 at 4:30 PM Via Video Conference Meeting Number (Access Code) 897 2819 8167 Meeting Password: 224 743 https://us02web.zoom.us/j/89728198167?pwd=WEp0NFpidjZqU1NMRjRIeUxiZUFZQT09

1.	Convene
2.	Actions a. Approval of Minutes 10-9-20 Special Board Meeting b. Monthly Staff Report – September 2020 c. Monthly/Quarterly Financials – September 2020 d. Payment Summary – September 2020 e. Contract for Financial Assistance (CFA) Amendment #10 f. COVID-19 Office Adaptation Project Contract Award g. Contagious Illness Policy h. Grievance Policy
3.	Old Business
4.	Updates and Reports a. Winslow Building Lockouts/Locks b. Interim Executive Director Summary
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - October 9, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – October 9, 2020

GHA Board of Commissioners Special Meeting October 9, 2020 at 3:00 PM Oak Courts Community Building, 7 Oak Courts, Greenfield

1.	Convene
2.	Actions a. Approval of Minutes – 9/22/2020 Regular Board Meeting
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Executive Session a. Executive Director Contract Negotiations
6.	Tenant Concerns
7.	Adjourn

Regular Meeting Board Posting - September 22, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – September 22, 2020

GHA Board of Commissioners Regular Meeting September 22, 2020 at 4:45 PM Via Video Conference Meeting Number (Access Code) 842 0263 5350 Meeting Password: 426 921 https://us02web.zoom.us/j/84202635350?pwd=MEVxQTVHWHRGbEpvR1dvM1B5d1B0dz09

1.	Convene
2.	Actions a. Approval of Minutes 8-25-20 Regular Board Meeting b. Approval of Minutes 9-1-20 Special Board Meeting c. Approval of Minutes 9-11-20 Special Board Meeting d. Approval of Minutes 9-14-20 Special Board Meeting e. Monthly Staff Report – August 2020 f. Monthly Financials – August 2020 g. Tenant Accounts Receivable (TAR) Write-Offs h. Payment Summary – August 2020 i. HUD Payment Standards j. HUD Utility Allowance k. COVID-19 Incentive Pay for Exceeding Expectations
3.	Old Business
4.	Updates and Reports a. GHA Mission Statement b. Executive Director Update c. Winslow Building Lockouts/Locks
5.	Tenant Concerns
6.	Adjourn

Annual Meeting Board Posting - September 22, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS ANNUAL MEETING – September 22, 2020

GHA Board of Commissioners Annual Meeting September 22, 2020 at 4:30 PM Via Video Conference Meeting Number (Access Code) 842 0263 5350 Meeting Password: 426 921 https://us02web.zoom.us/j/84202635350?pwd=MEVxQTVHWHRGbEpvR1dvM1B5d1B0dz09

1.	Convene
2.	Actions a. Approve minutes of the September 20, 2019 Annual Meeting of the Board b. Approve the nomination of Chairperson c. Approve the nomination of Vice-Chairperson d. Approve the nomination of Treasurer e. Approve the nomination of Two Commissioners to serve on the GHAI Board f. Approve the nomination of Two Commissioners to serve on the GHA Personnel Committee
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Special Meeting Board Posting - September 14 , 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – September 14, 2020

GHA Board of Commissioners Special Meeting September 14, 2020 at 9:30 AM Oak Courts Community Building, 7 Oak Courts, Greenfield

1.	Convene
2.	Actions a. Executive Director Search Process Review b. Recommendation to negotiate with an applicant for the position of Executive Director
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - September 11 , 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – September 11, 2020

GHA Board of Commissioners Special Meeting September 11, 2020 at 9:00 AM Oak Courts Community Building, 7 Oak Courts, Greenfield

1.	Convene
2.	Actions a. Second Round Interviews for the position of the Executive Director of the Greenfield Housing Authority
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - September 1, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – September 1, 2020

GHA Board of Commissioners Special Meeting September 1, 2020 at 8:00 AM Oak Courts Community Building, 7 Oak Courts, Greenfield

1.	Convene
2.	Actions a. Second Round Interviews for the position of the Executive Director of the Greenfield Housing Authority
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - August 25, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – August 25, 2020

GHA Board of Commissioners Regular Meeting August 25, 2020 at 4:30 PM Via Video Conference Meeting Number (Access Code) 858 3501 1672 Meeting Password: 875367 https://us02web.zoom.us/j/85835011672?pwd=K1U3dEU3MlZuUXMzL09tbmZKc2pydz09

1.	Convene
2.	Actions a. Approval of Minutes 7-27-20 Special Board Meeting b. Approval of Minutes 7-28-20 Special Board Meeting c. Approval of Minutes 7-28-20 Regular Board Meeting d. Monthly Staff Report – July 2020 e. Monthly Financials – July 2020 f. Payment Summary – July 2020
3.	Old Business
4.	Updates and Reports a. Fair Market Rents b. Admin Plan c. PHN 2020-29 d. GHA Mission Statement
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - July 28, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – July 28, 2020

GHA Board of Commissioners Regular Meeting July 28, 2020 at 4:30 PM Via Video Conference Meeting Number (Access Code) 870 5713 0114 Meeting Password: 215303 https://us02web.zoom.us/j/87057130114?pwd=NVY4a3hHanI0ZEl6VHdyM0ZTNUZuUT09

1.	Convene
2.	Actions a. Approval of Minutes 6-23-20 Board Meeting b. Extend HUD Waivers per PIH 2020-13 c. SEAMAP Update d. New Board Member: Labor Representative e. Monthly Staff Report – June 2020 f. Monthly Financials – June 2020 g. Tenant Accounts Receivable (TAR) Write-Offs h. Payment Summary – June 2020 i. DHCD’s Interim Executive Director Contract j. Section 8 Updates: • Amend Section 8 Plan re: Verification of Local Preference • Amend Section 8 Plan re: New Chapter on Mainstream Vouchers • Contract to Hire Consultant to Update the Section 8 Admin Plan k. GHA Remote Work Policy l. A/C Loaners for Residents m. Upcoming Performance Management Review (PMR) n. Reasonable Accommodation Policy for Public Housing o. Winslow Building- Bill Breitbart’s Draft Report p. 315 Deerfield Street/ Kathleen Lingenberg’s Consultant Contract
3.	Old Business
4.	Tenant Concerns
5.	Adjourn

Special Meeting Board Posting - July 28, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – July 28, 2020

GHA Board of Commissioners Special Meeting July 28, 2020 at 9:00 AM Oak Courts Community Building, 7 Oak Courts

1.	Convene
2.	Actions a. Interviews for the position of the Executive Director of the Greenfield Housing Authority
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - July 27, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – July 27, 2020

GHA Board of Commissioners Special Meeting July 27, 2020 at 9:00 AM Oak Courts Community Building, 7 Oak Courts

1.	Convene
2.	Actions a. Interviews for the position of the Executive Director of the Greenfield Housing Authority
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - June 23, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – June 23, 2020

GHA Board of Commissioners Regular Meeting June 23, 2020 at 4:30 PM Via Video Conference - Zoom Meeting Number (Access Code) 835 1047 9276 Meeting Password: 965788 https://us02web.zoom.us/j/83510479276?pwd=ekdDL082RUg3OGNNQkl0ZEgwWjhjQT09

1.	Convene
2.	Actions a. Approve minutes of the May 29, 2020 Special meeting of the Board b. Approve minutes of the June 5, 2020 Special meeting of the Board c. Approve the Monthly Staff Report – May 2020 d. Approve the Monthly Financials – May 2020 e. Approve the Payment Summary – May 2020 f. Approve William Breitbart Consultant Proposal g. Approve Certificate of Substantial Completion- DHCD Project #113076 – Sidewalk Replacement h. Approve Change Order #2 – DHCD Project #113076 – Sidewalk Replacement i. Approve Certificate of Final Completion – DHCD Project #113076 – Sidewalk Replacement j. Amendment to the Greenfield Housing Authority Smoking Policy
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - June 5, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – June 5, 2020

GHA Board of Commissioners Special Meeting June 5, 2020 at 9:00 AM Via Video Conference - Zoom Meeting Number (Access Code) 751 2890 4493 Meeting Password: 0wAXLg https://us04web.zoom.us/j/75128904493?pwd=NGRhdXdJN2lNWjg4bzN5TEJVRWJuQT09

1.	Convene
2.	Actions a. Assignment and Assumption of Lease – Lucky Nails
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - May 29, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – May 29, 2020

GHA Board of Commissioners Special Meeting May 29, 2020 at 9:00 AM Via Video Conference - Zoom Meeting Number (Access Code) 816 4645 1704 Meeting Password: 362073 https://us02web.zoom.us/j/81646451704?pwd=OXBkUnEvQmFsMGtzcmNlVkNKQk9qQT09

1.	Convene
2.	Actions a. Authorize SEMAP (Section 8 Management Asset Program) Submission to HUD
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - May 26, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – May 26, 2020

GHA Board of Commissioners Regular Meeting May 26, 2020 at 4:30 PM Via Video Conference Meeting Number (Access Code) 813 0032 6121 Meeting Password: 561918 https://us02web.zoom.us/j/81300326121?pwd=QjYwVG9Ub0I4QWhPaUFhUGJmZzV4Zz09

1.	Convene
2.	Actions a. Approve minutes of the May 8, 2020 Regular meeting of the Board b. Approve the Monthly Staff Report – April 2020 c. Approve the Monthly Financials – April 2020 d. Approve the Tenant Accounts Receivable (TAR) Write-Offs e. Approve the Contract for Financial Assistance (CFA) Amendment #9 f. Approve the Annual Lead Paint Compliance Certification g. Approve the Designation for the Public Records Access Officer h. Update of the SEMAP (Section 8 Management Asset Program)
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns a. Mowing/Gardens b. Laundry Money
6.	Adjourn

Regular Meeting Board Posting - May 8, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – May 8, 2020

GHA Board of Commissioners Regular Meeting May 8, 2020 at 1:15 PM Via Video Conference Meeting Number (Access Code) 851 0808 6559 Meeting Password: 564598 https://us02web.zoom.us/j/85108086559?pwd=WEZFLzdyWGo3ejB6TWpYK2o0OEJtdz09

1.	Convene
2.	Actions a. Approve minutes of the April 3, 2020 Special meeting of the Board b. Approve the Monthly Staff Report – March 2020 c. Approve the Monthly/Quarterly Financials – March 2020 d. Approve the Tenant Accounts Receivable (TAR) Write-Offs e. Approve the FY21 Budget f. Approve the Abrashkin Contract g. Approve the Hite Consultant Contract h. Approve the Western Mass Regional Legal Services Program Participation Agreement i. Approve the Amendment to Administrative Plan – Temporary Waivers Due to COVID19 Emergency j. Approve Change Order #1 – DHCD Project 113076 – Sidewalk Replacement k. Approve the Employers Association of the Northeast (EANE) Contract l. GHA Debit Card m. GHA Bank Signature Cards n. COVID19 Pandemic Response o. Board Meeting – Day and Time - Discussion
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - April 3, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – April 3, 2020

GHA Board of Commissioners Special Meeting April 3, 2020 at 9:00 AM Oak Courts Community Building – 7 Oak Courts – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the March 20, 2020 Regular meeting of the Board b. Approve the Interim Executive Contract c. Approve the Consultant Contract
3.	New Business – Other business not reasonably anticipated 48 hours in advance a. Interim Executive Director
4.	Old Business a. Approval of Minutes (3/6/2020 Special Meeting) tabled on 3-20-2020 b. Approval of Executive Director’s Report (February 2020) tabled on 3-20-2020 c. Approval of Monthly Financials (February 2020) tabled on 3-20-2020
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - March 20, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – March 20, 2020

GHA Board of Commissioners Regular Meeting March 20, 2020 at 1:15 PM Oak Courts Community Building– 7 Oak Courts – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the March 6, 2020 Special meeting of the Board b. Approve the Executive Director’s Report for February 2020 c. Approve the Monthly Financials for February 2020 d. Approve the Payment Summary for February 2020
3.	New Business – Other business not reasonably anticipated 48 hours in advance a. Interim Executive Director
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - March 6, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – March 6, 2020

GHA Board of Commissioners Special Meeting March 6, 2020 at 9:00 AM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the February 21, 2020 Regular meeting of the Board b. Executive Director Search Process
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - February 21, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – February 21, 2020

GHA Board of Commissioners Regular Meeting February 21, 2020 at 1:15 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the January 31, 2020 Regular meeting of the Board b. Executive Director’s Report – January 2020 c. Monthly Financials – January 2020 d. Approve the Payment Summary for January 2020 e. Approve the FY21 Budget
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business a. Maintenance On-Call Stipend b. Maintenance On-Call “On the Clock” Clarification c. HCV Mainstream Vouchers Update d. PHA Network for Payroll
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - January 31, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – January 31, 2020

GHA Board of Commissioners Regular Meeting January 31, 2020 at 1:15 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the January 13, 2020 Special meeting of the Board b. Executive Director’s Report – December 2019 c. Monthly/Quarterly Financials – December 2019 d. Tenant Accounts Receivable (TAR) Quarterly Write-Offs e. Approve the Payment Summaries for November 2019 and December 2019 f. Opening on GHAI Board
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business a. Maintenance Overtime Stipend
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - January 13, 2020 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – January 13, 2020

GHA Board of Commissioners Special Meeting January 13, 2020 at 3:15 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the December 13, 2019 Special meeting of the Board b. Executive Director Search Advertisement Release
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - December 13, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – December 13, 2019

GHA Board of Commissioners Special Meeting December 13, 2019 at 9:00 AM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the December 6, 2019 Special meeting of the Board b. Executive Director Search
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - December 6, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – December 6, 2019

GHA Board of Commissioners Special Meeting December 6, 2019 at 9:00 AM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the November 22, 2019 Regular meeting of the Board b. Executive Director Search
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - November 22, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – November 22, 2019

GHA Board of Commissioners Regular Meeting November 22, 2019 at 1:15 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the November 4, 2019 Special meeting of the Board b. Executive Director’s Report – October 2019 c. Monthly Financials – October 2019 d. Approve the Payment Summary for October 2019 e. Certificate of Final Completion - DHCD Project 113090 – Elm Terrace Roofs f. Certificate of Final Completion - DHCD Project 113068 – 279 Elm Foundation Repair g. 2020 Capital Improvement Plan (CIP) h. Executive Director Search
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business a. Smoking Policy
5.	Tenant Concerns
6.	Adjourn

Special Meeting Board Posting - November 4, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – November 4, 2019

GHA Board of Commissioners Special Meeting November 4, 2019 at 9:30 AM Oak Courts Community Building – 7 Oak Courts – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the October 25, 2019 Regular meeting of the Board b. Executive Director Search Committee c. Change Order #1 – DHCD Project 113090 – Elm Terrace Roofs d. Certificate of Substantial Completion - DHCD Project 113090 – Elm Terrace Roofs e. Certificate of Final Completion - DHCD Project 113090 – Elm Terrace Roofs
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business
5.	Tenant Concerns
6.	Adjourn

Regular Meeting Board Posting - October 25, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – October 25, 2019

GHA Board of Commissioners Regular Meeting October 25, 2019 at 1:15 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the September 20, 2019 Regular meeting of the Board b. Approve Executive Director's Report for the month of September 2019 c. Approve the Monthly/Quarterly Financials for September 2019 d. Approve the Payment Summary for September 2019 e. Executive Director's Notice of Contract Non- Renewal
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business – Maintenance Vehicles
5.	Adjourn

Regular Meeting Board Posting - September 20, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – September 20, 2019

GHA Board of Commissioners Regular Meeting September 20, 2019 at 1:30 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the August 9, 2019 Regular meeting of the Board b. Approve Executive Director’s Report for the month of August 2019 c. Approve the Monthly Financials for August 2019 d. Approve the Tenant Account Receivables Write-Offs e. Approve the Payment Summary for August 2019 f. Approve the Certificate of Substantial Completion for DHCD Project #113089 g. Approve the Certificate of Final Completion for DHCD Project #113089 h. Approve the Certificate of Final Completion for DHCD Project #113068 i. Contract Award approval for DHCD Project #113090 j. Approval of DHCD Resident Services Coordinator Application k. Authorization for Blanket Approval of Capital Improvement Projects
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business – Maintenance Vehicles
5.	Adjourn

Annual Meeting Board Posting - September 20, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS ANNUAL MEETING – September 20, 2019

GHA Board of Commissioners Annual Meeting September 20, 2019 at 1:15 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the September 28, 2018 Annual Meeting of the Board b. Approve the nomination of Chairperson c. Approve the nomination of Vice-Chairperson d. Approve the nomination of Treasurer e. Approve the nomination of Two Commissioners to serve on the GHAI Board f. Approve the nomination of Two Commissioners to serve on the GHA Personnel Committee
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - August 9, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – August 9, 2019

GHA Board of Commissioners Regular Meeting August 9, 2019 at 1:15 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the June 28, 2019 Regular meeting of the Board b. Approve Executive Director's Report for the month of June 2019 c. Approve the Monthly/Quarterly Financials for June 2019 d. Approve the Payment Summary for June 2019 e. Section 8 Admin Plan Approval f. HUD NOFA (FR-6300-N-43) g. Authorization for Blanket Approval of Capital Improvement Projects
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business – No Smoking Policy, Maintenance Vehicles
5.	Adjourn

Regular Meeting Board Posting - July 26, 2019 > Posting

GHA BOARD OF COMMISSIONERS REGULAR MEETING – July 26, 2019

GHA Board of Commissioners Regular Meeting July 26, 2019 MEETING POSTPONED Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the June 28, 2019 Regular meeting of the Board b. Approve Executive Director's Report for the month of June 2019 c. Approve the Monthly/Quarterly Financials for June 2019 d. Approve the Payment Summary for June 2019 e. HUD NOFA (FR-6300-N-43) f. Authorization for Blanket Approval of Capital Improvement Projects
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business – No Smoking Policy, Maintenance Vehicles
5.	Adjourn

Regular Meeting Board Posting - June 28, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – June 28, 2019

GHA Board of Commissioners Regular Meeting June 28, 2019 at 1:15 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the May 17, 2019 Regular meeting of the Board b. Approve Executive Director’s Report for the month of May 2019 c. Approve the Monthly Financials for May 2019 d. Approve the Payment Summary for May 2019 e. Certificate of Substantial Completion – DHCD Project #113068 f. Contract Award for DHCD Project #113071 – Morgan Allen Paving g. Contract Award for DHCD Project #113089 – Oak Courts Roofs h. Wage Match Certification i. Go Section 8 – Agency Approval j. No Smoking Policy - Addendum k. Authorization for Blanket Approval of Capital Improvement Projects
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business – Grace Hill Training, VIVA Consultant’s Report
5.	Adjourn

Regular Meeting Board Posting - May 17, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – MAY 17, 2019

GHA Board of Commissioners Regular Meeting May 17, 2019 at 1:15 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the March 29, 2019 Regular meeting of the Board b. Approve Executive Director’s Report for the month of April 2019 c. Approve the Monthly, Quarterly and End of Year Financials for March/April 2019 d. Approve the Payment Summaries for March & April 2019 e. Certificate of Substantial Completion – DHCD Project #113068 f. Change Order #1 – DHCD Project #113068 g. Bank Signatures Card h. Housing Choice Voucher VMS Review
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business – Grace Hill Training, VIVA Consultant’s Report
5.	Adjourn

Regular Meeting Board Posting - March 29, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – MARCH 29, 2019

GHA Board of Commissioners Regular Meeting March 29, 2019 at 1:15 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the March 8, 2019 Regular meeting of the Board b. Approve Executive Director’s Report for the month of February 2019 c. Approve the Monthly Financials for the month of February 2019 d. Approve the Payment Summary for February 2019 e. E.D. Contract Status for FY21
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Old Business – VIVA Consultant’s Report
5.	Adjourn

Regular Meeting Board Posting - March 8, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – MARCH 8, 2019

GHA Board of Commissioners Regular Meeting March 8, 2019 at 1:15 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the January 25, 2019 Regular meeting of the Board b. Approve the FY20 Budget c. Approve the DHCD Contract for Financial Assistance (CFA) Amendment 8 d. Approve Executive Director’s Report for the month of January 2019 e. Approve the Monthly Financials for the month of January 2019 f. Approve the Payment Summary for January 2019
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - January 25, 2019 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – JANUARY 25, 2019

GHA Board of Commissioners Regular Meeting January 25, 2019 at 1:00 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the November 30, 2018 Regular meeting of the Board b. Approve Executive Director’s Report for the month of December 2018 c. Approve the Monthly/Quarterly Financials for the month of December 2018 d. Approve the Payment Summary for November & December 2018 e. Approve the Certificate of Substantial Completion for DHCD Project #113085 f. Approve the Certificate of Final Completion for DHCD Project #113085 g. Approve the On-Call Plumbing Contract Award h. Tenant Accounts Receivable (TAR) Write-Offs i. DHCD Commissioner Training Discussion
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - November 30, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – NOVEMBER 30, 2018

GHA Board of Commissioners Regular Meeting November 30, 2018 at 1:00 PM Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the November 2, 2018 Special meeting of the Board b. Approve Executive Director’s Report for the month of October 2018 c. Approve the Monthly Financials for the month of October 2018 d. Approve the Payment Summary for October 2018 e. Approve the Contract Award for DHCD Project #113085 f. VIVA Consultants Report Discussion
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Special Meeting Board Posting - November 2, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS SPECIAL MEETING – NOVEMBER 2, 2018

GHA Board of Commissioners Special Meeting November 2, 2018 at 11:00 AM Oak Courts Community Building – 7 Oak Courts – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the October 26, 2018 Regular meeting of the Board b. Review VIVA Consultants Report c. Discuss Strategies for setting goals and objectives
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - October 26, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – OCTOBER 26, 2018

GHA Board of Commissioners Regular Meeting October 26, 2018 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the September 28, 2018 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of September 2018 c. Approve the Monthly Financials for the month of September 2018 d. Approve the Payment Summary for September 2018 e. Approve the 2019 Capital Improvement Plan (CIP) f. VIVA Consultants Report Discussion
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - September 28, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – SEPTEMBER 28, 2018

GHA Board of Commissioners Regular Meeting September 28, 2018 at 1:15 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the August 24, 2018 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of August 2018 c. Approve the Monthly Financials for the month of August 2018 d. Approve the Payment Summary for August 2018 e. Approve the Certificate of Substantial Completion for DHCD Project 113069 f. Approve the Certificate of Final Completion for DHCD Project 113069 g. Quarterly Tenant Account Receivables (TAR) Write-Offs
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Annual Meeting Board Posting - September 28, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS ANNUAL MEETING – SEPTEMBER 28, 2018

GHA Board of Commissioners Annual Meeting September 28, 2018 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the September 25, 2017 Annual Meeting of the Board b. Approve the nomination of Chairperson c. Approve the nomination of Vice-Chairperson d. Approve the nomination of Treasurer e. Approve the nomination of Two Commissioners to serve on the GHAI Board f. Approve the nomination of Two Commissioners to serve on the GHA Personnel Committee
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - August 24, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – AUGUST 24, 2018

GHA Board of Commissioners Regular Meeting August 24, 2018 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the June 22, 2018 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of July 2018 c. Approve the Monthly/Quarterly Financials for the month of July 2018 d. Approve the Payment Summary for June & July 2018 e. Approve Change Order #1 for DHCD Project 113077 f. Approve the Certificate of Substantial Completion for DHCD Project 113077 g. Approve the Certificate of Final Completion for DHCD Project 113077
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - June 22, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – JUNE 22, 2018

GHA Board of Commissioners Regular Meeting June 22, 2018 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the May 22, 2018 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of May 2018 c. Approve the Monthly Financials for the month of May 2018 d. Approve the Payment Summary for May 2018 e. Greenfield Savings Bank Resolution of Association or Organization Debit Card f. Tenant Account Receivables (TAR) Write-offs g. Contract Approval for DHCD Project #113068 – 279 Elm St Foundation h. Executive Director Travel Request
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Executive Session a. Approve minutes of the May 18, 2018 Executive Session
5.	Adjourn

Regular Meeting Board Posting - May 18, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – MAY 18, 2018

GHA Board of Commissioners Regular Meeting May 18, 2018 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the April 27, 2018 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of April 2018 c. Approve the Monthly Financials for the month of April 2018 d. Approve the Payment Summary for April 2018 e. Contract Approval for DHCD Project #113069 – Oak Courts Roofs
3.	Old Business a. PILOT Program
4.	New Business – Other business not reasonably anticipated 48 hours in advance
5.	Executive Session a. Conflict of Interest b. Approve minutes of the March 23, 2018 Executive Session
6.	Adjourn

Regular Meeting Board Posting - April 27, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – APRIL 27, 2018

GHA Board of Commissioners Regular Meeting April 27, 2018 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the March 23, 2018 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of March 2018 c. Approve the Monthly/Quarterly/Year End Financials for the month of March 2018 d. Approve the Payment Summary for March 2018 e. FY18 Lead Paint Compliance Certification f. FY19 Budget
3.	Other Business a. Oak Courts Trash Discussion
4.	New Business – Other business not reasonably anticipated 48 hours in advance
5.	Adjourn

Regular Meeting Board Posting - March 23, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – MARCH 23, 2018

GHA Board of Commissioners Regular Meeting March 23, 2018 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the January 26, 2018 Regular meeting of the Board b. Approve the minutes of the February 23, 2018 Regular meeting of the Board c. Approve the Executive Director’s Report for the month of February 2018 d. Approve the Monthly Financials for the month of February 2018 e. Approve the Payment Summary for February 2018 f. Approve the 2018 Capital Improvement Plan (CIP) g. Approve the Tenant Accounts Receivable (TAR) Quarterly Write-Offs
3.	Other Business a. Oak Courts Trash Discussion
4.	Executive Session a. Approve minutes of the September 25, 2017 Executive Session b. Approve minutes of the November 27, 2017 Executive Session
5.	New Business – Other business not reasonably anticipated 48 hours in advance
6.	Adjourn

Regular Meeting Board Posting - February 23, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – FEBRUARY 23, 2018

GHA Board of Commissioners Regular Meeting February 23, 2018 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the November 27, 2017 Regular meeting of the Board b. Approve the minutes of the January 26, 2018 Regular meeting of the Board c. Approve the Executive Director’s Report for the month of January 2018 d. Approve the Monthly Financials for the month of January 2018 e. Approve the Payment Summary for January 2018 f. Approve the CFA Amendment #7 g. Approve the Contract Award for DHCD FISH #113077-Phillips St. Plumbing
3.	New Business - Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - January 26, 2018 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – JANUARY 26, 2018

GHA Board of Commissioners Regular Meeting January 26, 2018 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the November 27, 2017 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of December 2017 c. Approve the Monthly Financials for the month of December 2017/FY18 Third Quarter Reports d. Approve the Payment Summary for November & December 2017 e. Approve the Wage Match Certification f. Approve the Quarterly Write-Offs for Tenant Accounts Receivable (TAR) g. Approve the FY18 Budget Revision h. PILOT Program
3.	New Business - Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - November 27, 2017 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – NOVEMBER 27, 2017

GHA Board of Commissioners Regular Meeting November 27, 2017 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the November 3, 2017 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of October 2017 c. Approve the Monthly Financials for October 2017 d. Approve the Payment Summary for the month of October 2017 e. Approve the Lee Energy Group Solar Net Metering Contract f. Approve the On-Call Painting Contract Extension g. Approve the Wage Match Certification
3.	Other Business a. FY17 AUP Draft Report
4.	Executive Session a. Executive Director Contract Final Review b. VIVA Consulting Services Contract
5.	New Business – Other business not reasonably anticipated 48 hours in advance
6.	Adjourn

Regular Meeting Board Posting - November 3, 2017 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – NOVEMBER 3, 2017

GHA Board of Commissioners Regular Meeting November 3, 2017 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the September 25, 2017 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of September 2017 c. Approve the Quarterly Financials for the 2nd Quarter of FY18 d. Approve the Payment Summary for the month of September 2017
3.	Executive Session
4.	New Business – Other business not reasonably anticipated 48 hours in advance
5.	Adjourn

GHA BOARD OF COMMISSIONERS REGULAR MEETING – OCTOBER 2017

GHA Board of Commissioners Regular Meeting October 20, 2017 MEETING CANCELLED

Bullying Commission Survey - The survey will remain open until Friday, October 27th >
The survey can be accessed by CLICKING THIS LINK >

BULLYING COMMISSION SURVEY

September 26, 2017 Dear Public and Subsidized Housing Property Managers: The Commission to Study Ways to Prevent Bullying of Tenants in Public and Subsidized Multi-Family Housing (chapter 2 of the Resolves of 2016) is requesting your assistance in the distribution of a survey to assist the Commission in its work to better understand the underlying issues of bullying in public and subsidized multi-family housing, the prevalence of bullying and the avenues by which people who are bullied seek help. The Commission is charged with investigating and studying the prevalence and impact of the bullying of tenants, with a focus on elderly and disabled tenants, in public and subsidized multi- family housing. This survey will be instrumental in the Commissions’ deliberations, and, ultimately, inform the report which will include the results of its investigation, specific recommendations, including the possibility of new legislation, to the General Court no later than December 31, 2017. The information collected will remain protected and no identifying information will be made public. We would like to hear from residents as well as property managers, staff, resident services coordinators and others within your housing portfolio. This survey seeks to measure the impact and prevalence of bullying. Thus, we want to capture both experiences with bullying, as well as, feedback from people who live in healthy, positive situations free from any type or form of bullying. The questions focus on your experience with the residential community where you live or work now (not a historical look-back). We want to hear about the frequency, perceived motivations and efforts to have bullying addressed in public or subsidized residential communities for elderly and people with disabilities in Massachusetts. This research will be used to help the members of the Commission better gauge the presence of bullying in public and multifamily housing; the conditions that enable or stop bullying, and to find ways to reduce and eliminate bullying in these residential communities. The survey can be accessed by clicking the following link: https://www.surveymonkey.com/r/DHCDMassHousingBullyingSurvey The survey will remain open until Friday, October 27th. Please complete the survey by that time. Please post this letter and forward this email to residents and ask your residents to send the survey out to other residents who also live in your residential community. We are seeking to touch as many property staff and residents as possible through this survey. If you have any questions regarding this survey or technical difficulties in completing the survey, please email Michael Kelleher at Michael.kelleher2@massmail.state.ma.us. Many thanks for your participation in this survey!

Regular Meeting Board Posting - September 25, 2017 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – SEPTEMBER 25, 2017

GHA Board of Commissioners Regular Meeting September 25, 2017 at 3:15 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the August 25, 2017 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of August 2017 c. Approve the Monthly Financials for the month of August 2017 d. Approve the Payment Summary for the month of August 2017 e. Approve the Tenants Accounts Receivable Quarterly Write-Offs
3.	Executive Session a. Executive Director Contract Strategy Session
4.	New Business – Other business not reasonably anticipated 48 hours in advance
5.	Adjourn

Annual Meeting Board Posting - September 25, 2017 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS ANNUAL MEETING – SEPTEMBER 25, 2017

GHA Board of Commissioners ANNUAL MEETING September 25, 2017 at 3:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the September 23, 2016 Annual Meeting of the Board b. Approve the nomination of Chairperson c. Approve the nomination of Vice-Chairperson d. Approve the nomination of Treasurer e. Approve the nomination of Two Commissioners to serve on the GHAI Board f. Approve the nomination of Two Commissioners to serve on the GHA Personnel Committee
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn

Regular Meeting Board Posting - August 25, 2017 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – AUGUST 25, 2017

GHA Board of Commissioners Regular Meeting August 25, 2017 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the July 28, 2017 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of July 2017 c. Approve the Monthly Financials for the month of July 2017 d. Approve the Payment Summary for the month of July 2017 e. Approve the Revised Write-Off Policy f. Approve the Revision to the Personnel Policy – Paid Time Off
3.	Other Business a. Executive Director Review & Contract
4.	New Business – Other business not reasonably anticipated 48 hours in advance
5.	Adjourn

Regular Meeting Board Posting - July 28, 2017 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – JULY 28, 2017

GHA Board of Commissioners Regular Meeting July 28, 2017 at 1:00 PM Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301

1.	Convene
2.	Actions a. Approve minutes of the June 23, 2017 Regular meeting of the Board b. Approve the Executive Director’s Report for the month of June, 2017 c. Approve the Monthly/Quarterly Financials for the month of June, 2017/1st Quarter FY18 d. Approve the Payment Summary for the month of June, 2017
3.	New Business – Other business not reasonably anticipated 48 hours in advance
4.	Adjourn