Public Notices

Click here > PUBLIC RECORDS ACCESS GUIDELINES Click here > MEETING MINUTES ARCHIVE

Public Notices, Board Meetings and Open Meeting Minutes

The GHA notices and meeting minutes . . .


Special Meeting Board Posting - June 5, 2020 > Posting
GHA BOARD OF COMMISSIONERS SPECIAL MEETING – June 5, 2020

GHA Board of Commissioners

Special Meeting

June 5, 2020 at 9:00 AM


Via Video Conference
Meeting Number (Access Code) 751 2890 4493
Meeting Password: 0wAXLg
https://us04web.zoom.us/j/75128904493?pwd=NGRhdXdJN2lNWjg4bzN5TEJVRWJuQT09
1. Convene
2. Actions
a. Assignment and Assumption of Lease – Lucky Nails
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
5. Tenant Concerns
6. Adjourn




Special Meeting Board Posting - May 29, 2020 > Posting
GHA BOARD OF COMMISSIONERS SPECIAL MEETING – May 29, 2020

GHA Board of Commissioners

Special Meeting

May 29, 2020 at 9:00 AM


Via Video Conference
Meeting Number (Access Code) 816 4645 1704
Meeting Password: 362073
https://us02web.zoom.us/j/81646451704?pwd=OXBkUnEvQmFsMGtzcmNlVkNKQk9qQT09
1. Convene
2. Actions
a. Authorize SEMAP (Section 8 Management Asset Program) Submission to HUD
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
5. Tenant Concerns
6. Adjourn




Regular Meeting Board Posting - May 26, 2020 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – May 26, 2020

GHA Board of Commissioners

Regular Meeting

May 26, 2020 at 4:30 PM


Via Video Conference
Meeting Number (Access Code) 813 0032 6121
Meeting Password: 561918
https://us02web.zoom.us/j/81300326121?pwd=QjYwVG9Ub0I4QWhPaUFhUGJmZzV4Zz09
1. Convene
2. Actions
a. Approve minutes of the May 8, 2020 Regular meeting of the Board
b. Approve the Monthly Staff Report – April 2020
c. Approve the Monthly Financials – April 2020
d. Approve the Tenant Accounts Receivable (TAR) Write-Offs
e. Approve the Contract for Financial Assistance (CFA) Amendment #9
f. Approve the Annual Lead Paint Compliance Certification
g. Approve the Designation for the Public Records Access Officer
h. Update of the SEMAP (Section 8 Management Asset Program)
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
5. Tenant Concerns
a. Mowing/Gardens
b. Laundry Money
6. Adjourn




Regular Meeting Board Posting - May 8, 2020 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – May 8, 2020

GHA Board of Commissioners

Regular Meeting

May 8, 2020 at 1:15 PM


Via Video Conference
Meeting Number (Access Code) 851 0808 6559
Meeting Password: 564598
https://us02web.zoom.us/j/85108086559?pwd=WEZFLzdyWGo3ejB6TWpYK2o0OEJtdz09
1. Convene
2. Actions
a. Approve minutes of the April 3, 2020 Special meeting of the Board
b. Approve the Monthly Staff Report – March 2020
c. Approve the Monthly/Quarterly Financials – March 2020
d. Approve the Tenant Accounts Receivable (TAR) Write-Offs
e. Approve the FY21 Budget
f. Approve the Abrashkin Contract
g. Approve the Hite Consultant Contract
h. Approve the Western Mass Regional Legal Services Program Participation Agreement
i. Approve the Amendment to Administrative Plan – Temporary Waivers Due to COVID19 Emergency
j. Approve Change Order #1 – DHCD Project 113076 – Sidewalk Replacement
k. Approve the Employers Association of the Northeast (EANE) Contract
l. GHA Debit Card
m. GHA Bank Signature Cards
n. COVID19 Pandemic Response
o. Board Meeting – Day and Time - Discussion
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
5. Tenant Concerns
6. Adjourn




Special Meeting Board Posting - April 3, 2020 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS SPECIAL MEETING – April 3, 2020

GHA Board of Commissioners

Special Meeting

April 3, 2020 at 9:00 AM


Oak Courts Community Building – 7 Oak Courts – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the March 20, 2020 Regular meeting of the Board
b. Approve the Interim Executive Contract
c. Approve the Consultant Contract
3. New Business – Other business not reasonably anticipated 48 hours in advance
a. Interim Executive Director
4. Old Business
a. Approval of Minutes (3/6/2020 Special Meeting) tabled on 3-20-2020
b. Approval of Executive Director’s Report (February 2020) tabled on 3-20-2020
c. Approval of Monthly Financials (February 2020) tabled on 3-20-2020
5. Tenant Concerns
6. Adjourn




Regular Meeting Board Posting - March 20, 2020 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – March 20, 2020

GHA Board of Commissioners

Regular Meeting

March 20, 2020 at 1:15 PM


Oak Courts Community Building– 7 Oak Courts – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the March 6, 2020 Special meeting of the Board
b. Approve the Executive Director’s Report for February 2020
c. Approve the Monthly Financials for February 2020
d. Approve the Payment Summary for February 2020
3. New Business – Other business not reasonably anticipated 48 hours in advance
a. Interim Executive Director
4. Old Business
5. Tenant Concerns
6. Adjourn




Special Meeting Board Posting - March 6, 2020 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS SPECIAL MEETING – March 6, 2020

GHA Board of Commissioners

Special Meeting

March 6, 2020 at 9:00 AM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the February 21, 2020 Regular meeting of the Board
b. Executive Director Search Process
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
5. Tenant Concerns
6. Adjourn




Regular Meeting Board Posting - February 21, 2020 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – February 21, 2020

GHA Board of Commissioners

Regular Meeting

February 21, 2020 at 1:15 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the January 31, 2020 Regular meeting of the Board
b. Executive Director’s Report – January 2020
c. Monthly Financials – January 2020
d. Approve the Payment Summary for January 2020
e. Approve the FY21 Budget
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
a. Maintenance On-Call Stipend
b. Maintenance On-Call “On the Clock” Clarification
c. HCV Mainstream Vouchers Update
d. PHA Network for Payroll
5. Tenant Concerns
6. Adjourn




Regular Meeting Board Posting - January 31, 2020 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – January 31, 2020

GHA Board of Commissioners

Regular Meeting

January 31, 2020 at 1:15 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the January 13, 2020 Special meeting of the Board
b. Executive Director’s Report – December 2019
c. Monthly/Quarterly Financials – December 2019
d. Tenant Accounts Receivable (TAR) Quarterly Write-Offs
e. Approve the Payment Summaries for November 2019 and December 2019
f. Opening on GHAI Board
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
a. Maintenance Overtime Stipend
5. Tenant Concerns
6. Adjourn




Special Meeting Board Posting - January 13, 2020 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS SPECIAL MEETING – January 13, 2020

GHA Board of Commissioners

Special Meeting

January 13, 2020 at 3:15 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the December 13, 2019 Special meeting of the Board
b. Executive Director Search Advertisement Release
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
5. Tenant Concerns
6. Adjourn




Special Meeting Board Posting - December 13, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS SPECIAL MEETING – December 13, 2019

GHA Board of Commissioners

Special Meeting

December 13, 2019 at 9:00 AM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the December 6, 2019 Special meeting of the Board
b. Executive Director Search
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
5. Tenant Concerns
6. Adjourn




Special Meeting Board Posting - December 6, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS SPECIAL MEETING – December 6, 2019

GHA Board of Commissioners

Special Meeting

December 6, 2019 at 9:00 AM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the November 22, 2019 Regular meeting of the Board
b. Executive Director Search
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
5. Tenant Concerns
6. Adjourn




Regular Meeting Board Posting - November 22, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – November 22, 2019

GHA Board of Commissioners

Regular Meeting

November 22, 2019 at 1:15 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the November 4, 2019 Special meeting of the Board
b. Executive Director’s Report – October 2019
c. Monthly Financials – October 2019
d. Approve the Payment Summary for October 2019
e. Certificate of Final Completion - DHCD Project 113090 – Elm Terrace Roofs
f. Certificate of Final Completion - DHCD Project 113068 – 279 Elm Foundation Repair
g. 2020 Capital Improvement Plan (CIP)
h. Executive Director Search
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
a. Smoking Policy
5. Tenant Concerns
6. Adjourn




Special Meeting Board Posting - November 4, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS SPECIAL MEETING – November 4, 2019

GHA Board of Commissioners

Special Meeting

November 4, 2019 at 9:30 AM


Oak Courts Community Building – 7 Oak Courts – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the October 25, 2019 Regular meeting of the Board
b. Executive Director Search Committee
c. Change Order #1 – DHCD Project 113090 – Elm Terrace Roofs
d. Certificate of Substantial Completion - DHCD Project 113090 – Elm Terrace Roofs
e. Certificate of Final Completion - DHCD Project 113090 – Elm Terrace Roofs
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business
5. Tenant Concerns
6. Adjourn



Regular Meeting Board Posting - October 25, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – October 25, 2019

GHA Board of Commissioners

Regular Meeting

October 25, 2019 at 1:15 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the September 20, 2019 Regular meeting of the Board
b. Approve Executive Director's Report for the month of September 2019
c. Approve the Monthly/Quarterly Financials for September 2019
d. Approve the Payment Summary for September 2019
e. Executive Director's Notice of Contract Non- Renewal
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business – Maintenance Vehicles
5. Adjourn



Regular Meeting Board Posting - September 20, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – September 20, 2019

GHA Board of Commissioners

Regular Meeting

September 20, 2019 at 1:30 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the August 9, 2019 Regular meeting of the Board
b. Approve Executive Director’s Report for the month of August 2019
c. Approve the Monthly Financials for August 2019
d. Approve the Tenant Account Receivables Write-Offs
e. Approve the Payment Summary for August 2019
f. Approve the Certificate of Substantial Completion for DHCD Project #113089
g. Approve the Certificate of Final Completion for DHCD Project #113089
h. Approve the Certificate of Final Completion for DHCD Project #113068
i. Contract Award approval for DHCD Project #113090
j. Approval of DHCD Resident Services Coordinator Application
k. Authorization for Blanket Approval of Capital Improvement Projects
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business – Maintenance Vehicles
5. Adjourn




Annual Meeting Board Posting - September 20, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS ANNUAL MEETING – September 20, 2019

GHA Board of Commissioners

Annual Meeting

September 20, 2019 at 1:15 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the September 28, 2018 Annual Meeting of the Board
b. Approve the nomination of Chairperson
c. Approve the nomination of Vice-Chairperson
d. Approve the nomination of Treasurer
e. Approve the nomination of Two Commissioners to serve on the GHAI Board
f. Approve the nomination of Two Commissioners to serve on the GHA Personnel Committee
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Regular Meeting Board Posting - August 9, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – August 9, 2019

GHA Board of Commissioners

Regular Meeting

August 9, 2019 at 1:15 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the June 28, 2019 Regular meeting of the Board
b. Approve Executive Director's Report for the month of June 2019
c. Approve the Monthly/Quarterly Financials for June 2019
d. Approve the Payment Summary for June 2019
e. Section 8 Admin Plan Approval
f. HUD NOFA (FR-6300-N-43)
g. Authorization for Blanket Approval of Capital Improvement Projects
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business – No Smoking Policy, Maintenance Vehicles
5. Adjourn




Regular Meeting Board Posting - July 26, 2019 > Posting
GHA BOARD OF COMMISSIONERS REGULAR MEETING – July 26, 2019

GHA Board of Commissioners

Regular Meeting

July 26, 2019 MEETING POSTPONED


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the June 28, 2019 Regular meeting of the Board
b. Approve Executive Director's Report for the month of June 2019
c. Approve the Monthly/Quarterly Financials for June 2019
d. Approve the Payment Summary for June 2019
e. HUD NOFA (FR-6300-N-43)
f. Authorization for Blanket Approval of Capital Improvement Projects
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business – No Smoking Policy, Maintenance Vehicles
5. Adjourn




Regular Meeting Board Posting - June 28, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – June 28, 2019

GHA Board of Commissioners

Regular Meeting

June 28, 2019 at 1:15 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the May 17, 2019 Regular meeting of the Board
b. Approve Executive Director’s Report for the month of May 2019
c. Approve the Monthly Financials for May 2019
d. Approve the Payment Summary for May 2019
e. Certificate of Substantial Completion – DHCD Project #113068
f. Contract Award for DHCD Project #113071 – Morgan Allen Paving
g. Contract Award for DHCD Project #113089 – Oak Courts Roofs
h. Wage Match Certification
i. Go Section 8 – Agency Approval
j. No Smoking Policy - Addendum
k. Authorization for Blanket Approval of Capital Improvement Projects
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business – Grace Hill Training, VIVA Consultant’s Report
5. Adjourn




Regular Meeting Board Posting - May 17, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – MAY 17, 2019

GHA Board of Commissioners

Regular Meeting

May 17, 2019 at 1:15 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the March 29, 2019 Regular meeting of the Board
b. Approve Executive Director’s Report for the month of April 2019
c. Approve the Monthly, Quarterly and End of Year Financials for March/April 2019
d. Approve the Payment Summaries for March & April 2019
e. Certificate of Substantial Completion – DHCD Project #113068
f. Change Order #1 – DHCD Project #113068
g. Bank Signatures Card
h. Housing Choice Voucher VMS Review
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business – Grace Hill Training, VIVA Consultant’s Report
5. Adjourn




Regular Meeting Board Posting - March 29, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – MARCH 29, 2019

GHA Board of Commissioners

Regular Meeting

March 29, 2019 at 1:15 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the March 8, 2019 Regular meeting of the Board
b. Approve Executive Director’s Report for the month of February 2019
c. Approve the Monthly Financials for the month of February 2019
d. Approve the Payment Summary for February 2019
e. E.D. Contract Status for FY21
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Old Business – VIVA Consultant’s Report
5. Adjourn




Regular Meeting Board Posting - March 8, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – MARCH 8, 2019

GHA Board of Commissioners

Regular Meeting

March 8, 2019 at 1:15 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the January 25, 2019 Regular meeting of the Board
b. Approve the FY20 Budget
c. Approve the DHCD Contract for Financial Assistance (CFA) Amendment 8
d. Approve Executive Director’s Report for the month of January 2019
e. Approve the Monthly Financials for the month of January 2019
f. Approve the Payment Summary for January 2019
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Regular Meeting Board Posting - January 25, 2019 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – JANUARY 25, 2019

GHA Board of Commissioners

Regular Meeting

January 25, 2019 at 1:00 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the November 30, 2018 Regular meeting of the Board
b. Approve Executive Director’s Report for the month of December 2018
c. Approve the Monthly/Quarterly Financials for the month of December 2018
d. Approve the Payment Summary for November & December 2018
e. Approve the Certificate of Substantial Completion for DHCD Project #113085
f. Approve the Certificate of Final Completion for DHCD Project #113085
g. Approve the On-Call Plumbing Contract Award
h. Tenant Accounts Receivable (TAR) Write-Offs
i. DHCD Commissioner Training Discussion
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Regular Meeting Board Posting - November 30, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – NOVEMBER 30, 2018

GHA Board of Commissioners

Regular Meeting

November 30, 2018 at 1:00 PM


Elm Terrace Conference Room – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the November 2, 2018 Special meeting of the Board
b. Approve Executive Director’s Report for the month of October 2018
c. Approve the Monthly Financials for the month of October 2018
d. Approve the Payment Summary for October 2018
e. Approve the Contract Award for DHCD Project #113085
f. VIVA Consultants Report Discussion
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Special Meeting Board Posting - November 2, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS SPECIAL MEETING – NOVEMBER 2, 2018

GHA Board of Commissioners

Special Meeting

November 2, 2018 at 11:00 AM


Oak Courts Community Building – 7 Oak Courts – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the October 26, 2018 Regular meeting of the Board
b. Review VIVA Consultants Report
c. Discuss Strategies for setting goals and objectives
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Regular Meeting Board Posting - October 26, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – OCTOBER 26, 2018

GHA Board of Commissioners

Regular Meeting

October 26, 2018 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the September 28, 2018 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of September 2018
c. Approve the Monthly Financials for the month of September 2018
d. Approve the Payment Summary for September 2018
e. Approve the 2019 Capital Improvement Plan (CIP)
f. VIVA Consultants Report Discussion
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Regular Meeting Board Posting - September 28, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – SEPTEMBER 28, 2018

GHA Board of Commissioners

Regular Meeting

September 28, 2018 at 1:15 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the August 24, 2018 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of August 2018
c. Approve the Monthly Financials for the month of August 2018
d. Approve the Payment Summary for August 2018
e. Approve the Certificate of Substantial Completion for DHCD Project 113069
f. Approve the Certificate of Final Completion for DHCD Project 113069
g. Quarterly Tenant Account Receivables (TAR) Write-Offs
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Annual Meeting Board Posting - September 28, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS ANNUAL MEETING – SEPTEMBER 28, 2018

GHA Board of Commissioners

Annual Meeting

September 28, 2018 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the September 25, 2017 Annual Meeting of the Board
b. Approve the nomination of Chairperson
c. Approve the nomination of Vice-Chairperson
d. Approve the nomination of Treasurer
e. Approve the nomination of Two Commissioners to serve on the GHAI Board
f. Approve the nomination of Two Commissioners to serve on the GHA Personnel Committee
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Regular Meeting Board Posting - August 24, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – AUGUST 24, 2018

GHA Board of Commissioners

Regular Meeting

August 24, 2018 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the June 22, 2018 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of July 2018
c. Approve the Monthly/Quarterly Financials for the month of July 2018
d. Approve the Payment Summary for June & July 2018
e. Approve Change Order #1 for DHCD Project 113077
f. Approve the Certificate of Substantial Completion for DHCD Project 113077
g. Approve the Certificate of Final Completion for DHCD Project 113077
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Regular Meeting Board Posting - June 22, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – JUNE 22, 2018

GHA Board of Commissioners

Regular Meeting

June 22, 2018 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the May 22, 2018 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of May 2018
c. Approve the Monthly Financials for the month of May 2018
d. Approve the Payment Summary for May 2018
e. Greenfield Savings Bank Resolution of Association or Organization Debit Card
f. Tenant Account Receivables (TAR) Write-offs
g. Contract Approval for DHCD Project #113068 – 279 Elm St Foundation
h. Executive Director Travel Request
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Executive Session
a. Approve minutes of the May 18, 2018 Executive Session
5. Adjourn




Regular Meeting Board Posting - May 18, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – MAY 18, 2018

GHA Board of Commissioners

Regular Meeting

May 18, 2018 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the April 27, 2018 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of April 2018
c. Approve the Monthly Financials for the month of April 2018
d. Approve the Payment Summary for April 2018
e. Contract Approval for DHCD Project #113069 – Oak Courts Roofs
3. Old Business
a. PILOT Program
4. New Business – Other business not reasonably anticipated 48 hours in advance
5. Executive Session
a. Conflict of Interest
b. Approve minutes of the March 23, 2018 Executive Session
6. Adjourn




Regular Meeting Board Posting - April 27, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – APRIL 27, 2018

GHA Board of Commissioners

Regular Meeting

April 27, 2018 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the March 23, 2018 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of March 2018
c. Approve the Monthly/Quarterly/Year End Financials for the month of March 2018
d. Approve the Payment Summary for March 2018
e. FY18 Lead Paint Compliance Certification
f. FY19 Budget
3. Other Business
a. Oak Courts Trash Discussion
4. New Business – Other business not reasonably anticipated 48 hours in advance
5. Adjourn




Regular Meeting Board Posting - March 23, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – MARCH 23, 2018

GHA Board of Commissioners

Regular Meeting

March 23, 2018 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the January 26, 2018 Regular meeting of the Board
b. Approve the minutes of the February 23, 2018 Regular meeting of the Board
c. Approve the Executive Director’s Report for the month of February 2018
d. Approve the Monthly Financials for the month of February 2018
e. Approve the Payment Summary for February 2018
f. Approve the 2018 Capital Improvement Plan (CIP)
g. Approve the Tenant Accounts Receivable (TAR) Quarterly Write-Offs
3. Other Business
a. Oak Courts Trash Discussion
4. Executive Session
a. Approve minutes of the September 25, 2017 Executive Session
b. Approve minutes of the November 27, 2017 Executive Session
5. New Business – Other business not reasonably anticipated 48 hours in advance
6. Adjourn




Regular Meeting Board Posting - February 23, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – FEBRUARY 23, 2018

GHA Board of Commissioners

Regular Meeting

February 23, 2018 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the November 27, 2017 Regular meeting of the Board
b. Approve the minutes of the January 26, 2018 Regular meeting of the Board
c. Approve the Executive Director’s Report for the month of January 2018
d. Approve the Monthly Financials for the month of January 2018
e. Approve the Payment Summary for January 2018
f. Approve the CFA Amendment #7
g. Approve the Contract Award for DHCD FISH #113077-Phillips St. Plumbing
3. New Business - Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Regular Meeting Board Posting - January 26, 2018 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – JANUARY 26, 2018

GHA Board of Commissioners

Regular Meeting

January 26, 2018 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the November 27, 2017 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of December 2017
c. Approve the Monthly Financials for the month of December 2017/FY18 Third Quarter Reports
d. Approve the Payment Summary for November & December 2017
e. Approve the Wage Match Certification
f. Approve the Quarterly Write-Offs for Tenant Accounts Receivable (TAR)
g. Approve the FY18 Budget Revision
h. PILOT Program
3. New Business - Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Regular Meeting Board Posting - November 27, 2017 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – NOVEMBER 27, 2017

GHA Board of Commissioners

Regular Meeting

November 27, 2017 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the November 3, 2017 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of October 2017
c. Approve the Monthly Financials for October 2017
d. Approve the Payment Summary for the month of October 2017
e. Approve the Lee Energy Group Solar Net Metering Contract
f. Approve the On-Call Painting Contract Extension
g. Approve the Wage Match Certification
3. Other Business
a. FY17 AUP Draft Report
4. Executive Session
a. Executive Director Contract Final Review
b. VIVA Consulting Services Contract
5. New Business – Other business not reasonably anticipated 48 hours in advance
6. Adjourn




Regular Meeting Board Posting - November 3, 2017 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – NOVEMBER 3, 2017

GHA Board of Commissioners

Regular Meeting

November 3, 2017 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the September 25, 2017 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of September 2017
c. Approve the Quarterly Financials for the 2nd Quarter of FY18
d. Approve the Payment Summary for the month of September 2017
3. Executive Session
4. New Business – Other business not reasonably anticipated 48 hours in advance
5. Adjourn




GHA BOARD OF COMMISSIONERS REGULAR MEETING – OCTOBER 2017

GHA Board of Commissioners

Regular Meeting

October 20, 2017 MEETING CANCELLED






Bullying Commission Survey - The survey will remain open until Friday, October 27th >
The survey can be accessed by CLICKING THIS LINK >

BULLYING COMMISSION SURVEY


September 26, 2017

Dear Public and Subsidized Housing Property Managers:

The Commission to Study Ways to Prevent Bullying of Tenants in Public and Subsidized Multi-Family Housing (chapter 2 of the Resolves of 2016) is requesting your assistance in the distribution of a survey to assist the Commission in its work to better understand the underlying issues of bullying in public and subsidized multi-family housing, the prevalence of bullying and the avenues by which people who are bullied seek help. The Commission is charged with investigating and studying the prevalence and impact of the bullying of tenants, with a focus on elderly and disabled tenants, in public and subsidized multi- family housing.

This survey will be instrumental in the Commissions’ deliberations, and, ultimately, inform the report which will include the results of its investigation, specific recommendations, including the possibility of new legislation, to the General Court no later than December 31, 2017. The information collected will remain protected and no identifying information will be made public. We would like to hear from residents as well as property managers, staff, resident services coordinators and others within your housing portfolio. This survey seeks to measure the impact and prevalence of bullying. Thus, we want to capture both experiences with bullying, as well as, feedback from people who live in healthy, positive situations free from any type or form of bullying.

The questions focus on your experience with the residential community where you live or work now (not a historical look-back). We want to hear about the frequency, perceived motivations and efforts to have bullying addressed in public or subsidized residential communities for elderly and people with disabilities in Massachusetts. This research will be used to help the members of the Commission better gauge the presence of bullying in public and multifamily housing; the conditions that enable or stop bullying, and to find ways to reduce and eliminate bullying in these residential communities.

The survey can be accessed by clicking the following link:

https://www.surveymonkey.com/r/DHCDMassHousingBullyingSurvey
The survey will remain open until Friday, October 27th. Please complete the survey by that time.

Please post this letter and forward this email to residents and ask your residents to send the survey out to other residents who also live in your residential community. We are seeking to touch as many property staff and residents as possible through this survey. If you have any questions regarding this survey or technical difficulties in completing the survey, please email Michael Kelleher at
Michael.kelleher2@massmail.state.ma.us.

Many thanks for your participation in this survey!




Regular Meeting Board Posting - September 25, 2017 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – SEPTEMBER 25, 2017

GHA Board of Commissioners

Regular Meeting

September 25, 2017 at 3:15 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the August 25, 2017 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of August 2017
c. Approve the Monthly Financials for the month of August 2017
d. Approve the Payment Summary for the month of August 2017
e. Approve the Tenants Accounts Receivable Quarterly Write-Offs
3. Executive Session
a. Executive Director Contract Strategy Session
4. New Business – Other business not reasonably anticipated 48 hours in advance
5. Adjourn




Annual Meeting Board Posting - September 25, 2017 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS ANNUAL MEETING – SEPTEMBER 25, 2017

GHA Board of Commissioners

ANNUAL MEETING

September 25, 2017 at 3:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the September 23, 2016 Annual Meeting of the Board
b. Approve the nomination of Chairperson
c. Approve the nomination of Vice-Chairperson
d. Approve the nomination of Treasurer
e. Approve the nomination of Two Commissioners to serve on the GHAI Board
f. Approve the nomination of Two Commissioners to serve on the GHA Personnel Committee
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Adjourn




Regular Meeting Board Posting - August 25, 2017 > Posting Meeting Minutes

GHA BOARD OF COMMISSIONERS REGULAR MEETING – AUGUST 25, 2017

GHA Board of Commissioners

Regular Meeting

August 25, 2017 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the July 28, 2017 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of July 2017
c. Approve the Monthly Financials for the month of July 2017
d. Approve the Payment Summary for the month of July 2017
e. Approve the Revised Write-Off Policy
f. Approve the Revision to the Personnel Policy – Paid Time Off
3. Other Business
a. Executive Director Review & Contract
4. New Business – Other business not reasonably anticipated 48 hours in advance
5. Adjourn



Regular Meeting Board Posting - July 28, 2017 > Posting Meeting Minutes
GHA BOARD OF COMMISSIONERS REGULAR MEETING – JULY 28, 2017

GHA Board of Commissioners

Regular Meeting

July 28, 2017 at 1:00 PM


Greenfield Housing Authority – 1 Elm Terrace – Greenfield, MA 01301
1. Convene
2. Actions
a. Approve minutes of the June 23, 2017 Regular meeting of the Board
b. Approve the Executive Director’s Report for the month of June, 2017
c. Approve the Monthly/Quarterly Financials for the month of June, 2017/1st Quarter FY18
d. Approve the Payment Summary for the month of June, 2017
3. New Business – Other business not reasonably anticipated 48 hours in advance
4. Adjourn